Award

Advert-Tender for the Supply and Implementation of a Property Management Information System

BASINGSTOKE & DEANE BOROUGH COUNCIL

This public procurement record has 2 releases in its history.

Award

22 Dec 2016 at 17:04

Award Notice
Tender

18 Nov 2016 at 20:16

Tender Notice
Summary of the contracting process

Basingstoke and Deane Borough Council is seeking suppliers for the project titled "Advert-Tender for the Supply and Implementation of a Property Management Information System". This public procurement falls under the industry category of software package and information systems, aimed at supporting a significant property investment portfolio encompassing 760 properties valued at approximately £300 million. The procurement is currently at the award stage, having completed the tender period which ended on 20 May 2016. The contract commenced on 26 August 2016 and will run for five years. Interested vendors were required to submit their expressions of interest and completed tenders via an electronic tendering system by specified deadlines.

This tender offers substantial growth opportunities for businesses specialising in software solutions, specifically those that provide property management systems. Companies within the small and medium-sized enterprise (SME) sector, especially those capable of delivering comprehensive systems with ongoing support and training, would find this contract particularly suitable. The successful implementation of such a system could enhance operational efficiencies for the buying organisation, thus creating a competitive angle for suppliers who can demonstrate their capability in asset management and data integration for public sector requirements.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Advert-Tender for the Supply and Implementation of a Property Management Information System

Notice Description

SUPPLY AND IMPLEMENTATION OF A PROPERTY MANAGEMENT INFORMATION SYSTEM https://procontract.due-north.com/Register Please note expressions of interest must be registered on the South East Business Portal (http://sebp.due-north.com) before the EOI close time of 09:00:00 Friday 20 May 2016. Completed tenders and supporting information should be returned no later than 12:00:00 on Friday 20 May 2016. Basingstoke and Deane Borough Council require the supply and implementation of a single comprehensive property management information system, together with training and on-going support, that meets its operational needs. The system will support a property investment portfolio of 760 properties with a combined capital value of approximately PS300 million and rental and service charge income of approximately PS17 million per year. The system should allow for accurate data and management information to be recorded and stored enabling effective asset management. Data should be held in a way that enables the sharing of asset information with the public sector as required under the Government's Estate Strategy. The system needs to incorporate the functions currently provided by property databases, valuation system, spread sheets and access databases. The system should also facilitate the use of a single UPRN for land and property assets, thereby removing the current multiple reference numbers for each property within each system. The contract will run for five years. Any contractor wishing to be considered is invited to submit an official expression of interest, please click on the button provided to 'Express Interest'. This will trigger an automated email inviting you to complete the Invitation to Tender (ITT) document which you will receive shortly after expressing your interest. To view the ITT and related attachments, follow the link within the email which will take you into the ProContract system. All completed ITT documents are to be submitted via our Electronic Tendering tool, ProContract, instructions on how to do this are detailed within the tender document. This is a competitive open tender procurement being conducted in accordance with the Council's Contract Standing Orders and in accordance with Section 58 of The Public Contracts Regulations 2015). The OJEU Contract Notice was published on 15 March 2016 2016 (temporary)TED Ref: 2016-033195-F02-EN. Additional information: The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link: https://www.businessportal.southeastiep.gov.uk Any contractor wishing to be considered is invited to submit an official expression of interest via the South East Business Portal, please click on the button provided to 'Express Interest'. This will trigger an automated email inviting you to complete the Invitation to Tender (ITT) document which you will receive shortly after expressing your interest. To view the ITT and related attachments, follow the link within the email which will take you into the ProContract system. All completed ITT documents are to be submitted via our Electronic Tendering tool, ProContract, instructions on how to do this are detailed within the tender document. Please note expressions of interest must be registered before the EOI close time of 09:00:00 Friday 20 May 2016. Completed tenders and supporting information should be returned no later than 12:00:00 on Friday 20 May 2016.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-702253a6-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cc4fdf9a-e29b-4d3d-8f8e-20927c074d1b
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£255,850 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Dec 20169 years ago
Submission Deadline
20 May 2016Expired
Future Notice Date
Not specified
Award Date
17 Nov 20169 years ago
Contract Period
18 Nov 2016 - 26 Aug 2021 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BASINGSTOKE & DEANE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BASINGSTOKE
Postcode
RG21 4AH
Post Town
Reading
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ37 North Hampshire
Delivery Location
TLJ South East (England)
Local Authority
Basingstoke and Deane
Electoral Ward
Eastrop & Grove
Westminster Constituency
Basingstoke

Supplier Information

Number of Suppliers
1
Supplier Name

THE TECHNOLOGY FORGE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-702253a6-adc9-11e6-9901-0019b9f3037b-2016-12-22T17:04:47Z",
    "date": "2016-12-22T17:04:47Z",
    "ocid": "ocds-b5fd17-702253a6-adc9-11e6-9901-0019b9f3037b",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "DN123001/2",
        "title": "Advert-Tender for the Supply and Implementation of a Property Management Information System",
        "description": "SUPPLY AND IMPLEMENTATION OF A PROPERTY MANAGEMENT INFORMATION SYSTEM https://procontract.due-north.com/Register Please note expressions of interest must be registered on the South East Business Portal (http://sebp.due-north.com) before the EOI close time of 09:00:00 Friday 20 May 2016. Completed tenders and supporting information should be returned no later than 12:00:00 on Friday 20 May 2016. Basingstoke and Deane Borough Council require the supply and implementation of a single comprehensive property management information system, together with training and on-going support, that meets its operational needs. The system will support a property investment portfolio of 760 properties with a combined capital value of approximately PS300 million and rental and service charge income of approximately PS17 million per year. The system should allow for accurate data and management information to be recorded and stored enabling effective asset management. Data should be held in a way that enables the sharing of asset information with the public sector as required under the Government's Estate Strategy. The system needs to incorporate the functions currently provided by property databases, valuation system, spread sheets and access databases. The system should also facilitate the use of a single UPRN for land and property assets, thereby removing the current multiple reference numbers for each property within each system. The contract will run for five years. Any contractor wishing to be considered is invited to submit an official expression of interest, please click on the button provided to 'Express Interest'. This will trigger an automated email inviting you to complete the Invitation to Tender (ITT) document which you will receive shortly after expressing your interest. To view the ITT and related attachments, follow the link within the email which will take you into the ProContract system. All completed ITT documents are to be submitted via our Electronic Tendering tool, ProContract, instructions on how to do this are detailed within the tender document. This is a competitive open tender procurement being conducted in accordance with the Council's Contract Standing Orders and in accordance with Section 58 of The Public Contracts Regulations 2015). The OJEU Contract Notice was published on 15 March 2016 2016 (temporary)TED Ref: 2016-033195-F02-EN. Additional information: The Council is utilising an electronic tendering tool to manage this procurement and communicate with Tenderers. Accordingly, there will be no hard copy documents issued to Tenderers and all communications with the Council, including the submission of Tenderers' Responses, will be conducted via the ProContract system, which can be accessed using the following link: https://www.businessportal.southeastiep.gov.uk Any contractor wishing to be considered is invited to submit an official expression of interest via the South East Business Portal, please click on the button provided to 'Express Interest'. This will trigger an automated email inviting you to complete the Invitation to Tender (ITT) document which you will receive shortly after expressing your interest. To view the ITT and related attachments, follow the link within the email which will take you into the ProContract system. All completed ITT documents are to be submitted via our Electronic Tendering tool, ProContract, instructions on how to do this are detailed within the tender document. Please note expressions of interest must be registered before the EOI close time of 09:00:00 Friday 20 May 2016. Completed tenders and supporting information should be returned no later than 12:00:00 on Friday 20 May 2016.",
        "datePublished": "2016-03-15T12:36:36Z",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "48000000",
            "description": "Software package and information systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "South East",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2016-05-20T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2016-08-26T00:00:00+01:00",
            "endDate": "2021-08-25T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "goods",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/2185d5ea-9174-4af0-a4d6-64d12e19c6df",
                "datePublished": "2016-03-15T12:36:36Z",
                "format": "text/html",
                "language": "en"
            },
            {
                "id": "2",
                "documentType": "application/msword",
                "description": "South East Business Portal Advert-Property Management Information System",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/02bf65e8-9587-4e64-9c17-920a896147fc",
                "format": "application/msword"
            },
            {
                "id": "3",
                "documentType": "tenderNotice",
                "description": "South East Business Portal",
                "url": "https://procontract.due-north.com/Register"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-LAE-BAN",
            "name": "Basingstoke & Deane Borough Council",
            "identifier": {
                "legalName": "Basingstoke & Deane Borough Council",
                "scheme": "GB-LAE",
                "id": "BAN"
            },
            "address": {
                "streetAddress": "Basingstoke & Deane Borough Council, Civic Offices, London Road",
                "locality": "Basingstoke",
                "postalCode": "RG21 4AH",
                "countryName": "England"
            },
            "contactPoint": {
                "email": "procurement@basingstoke.gov.uk"
            },
            "details": {
                "url": "https://procontract.due-north.com/Register"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-42866",
            "name": "The Technology Forge",
            "identifier": {
                "legalName": "The Technology Forge"
            },
            "address": {
                "streetAddress": "4th Floor, Marshalls Mill, Marshall Street, Leeds, West Yorkshire, LS11 9YJ, United Kingdom"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-LAE-BAN",
        "name": "Basingstoke & Deane Borough Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-702253a6-adc9-11e6-9901-0019b9f3037b-1",
            "status": "active",
            "date": "2016-11-17T00:00:00Z",
            "datePublished": "2016-12-22T17:04:47Z",
            "value": {
                "amount": 255850,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-42866",
                    "name": "The Technology Forge"
                }
            ],
            "contractPeriod": {
                "startDate": "2016-11-18T00:00:00Z",
                "endDate": "2021-08-26T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/cc4fdf9a-e29b-4d3d-8f8e-20927c074d1b",
                    "datePublished": "2016-12-22T17:04:47Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "application/msword",
                    "description": "South East Business Portal Advert-Property Management Information System",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/05bd9ee9-1fa2-4e71-a9bd-d870c9cd68f2",
                    "format": "application/msword"
                },
                {
                    "id": "3",
                    "documentType": "tenderNotice",
                    "description": "South East Business Portal",
                    "url": "https://procontract.due-north.com/Register"
                }
            ]
        }
    ]
}