Tender

Parish Grass Cutting and Landscape Management Maintenance Contract

COLEFORD TOWN COUNCIL

This public procurement record has 2 releases in its history.

TenderAmendment

11 Feb 2025 at 14:30

Tender Notice
Tender

03 Feb 2025 at 21:30

Tender Notice
Summary of the contracting process

Coleford Town Council is inviting tenders for the "Parish Grass Cutting and Landscape Management Maintenance Contract" under an open procedure below the threshold. This tender, categorised under Grounds Maintenance Services (CPV: 77314000), is for maintaining various sites in Coleford, GL16 8BQ. The procurement stage is active with the tender period ending on 5th March 2025 at 12:00 PM. Key responsibilities include grass cutting, playing field management, hedge trimming, shrub pruning, and footpath verge management across specified sites, starting from 1st April 2025 to 31st March 2027. Interested businesses must submit their proposals in paper format to the Coleford Town Council office.

This contract offers significant opportunities for businesses specializing in landscaping and grounds maintenance, particularly those with experience in ecological and sports field management. The tender encourages participation from small and medium-sized enterprises (SMEs), providing them with a chance to expand their portfolio and gain a reputable client in Coleford Town Council. Companies with expertise in consistent grounds maintenance, ecological management, and sports field treatment will find this contract particularly well-suited. Winning this contract can result in steady work over the course of two years, fostering business growth and stability.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Parish Grass Cutting and Landscape Management Maintenance Contract

Notice Description

Submissions in paper format to Coleford Town Council office: 4, Mushet Walk, Coleford GL16 8BQ Schedule of Tasks Based on the Landscape and Ecological Management Plan (LEMP) and Landscape Management and Maintenance Plan (LMMP) Grass cutting Cutting across the growing season, to maintain a length of grass in accordance with the LMMP, strimming grass in front of fences and around trees prior to mowing, removal of arisings and clearing of pathways of arisings, plus annual weed control using a non-toxic, insect-friendly weed killer at 6 sites: * Copley Drive * Forest Road * Foxglove Way * Old Station Way * Sylvan Close * Walnut Close Make fortnightly site inspections of all 6 sites for any damage, or changes in condition of vegetation, reporting any issues to the council office. Annually reseed any damaged areas of grass using appropriate grass seed. Playing field management Care of the King George V playing field, Victoria Road GL16 8DS, including: * Weekly site inspection for any damage, or changes in condition of vegetation, reporting any issues to the council office * Cutting across the growing season, to maintain a length of grass in accordance with the LMMP, strimming grass around the trees and in front of the fence, and removing all arisings * Treatment of the playing field to allow year-round sports use, including aeration, scarifying, slitting, fertilising, and reseeding with appropriate seed * Spot treatment of any invasive weeds with a non-toxic, insect-friendly weed killer * Annual cut of two sides and top of the boundary hedge * Annual removal of woody weeds such as brambles from within the boundary shrub planting. Hedge Trimming & Shrub Pruning Twice yearly maintenance of soft landscaping at 4 sites, pruning according to species and removing woody weeds such as brambles, and removal of arisings: * Copley Drive * Forest Road * Foxglove Way * Sylvan Close Footpath verges and hedge management Cut back the grass verges at six footpaths annually in the autumn, together with any overgrowing hedges: 9. Fryers Walk - joins up with footpath no.1 Mary's Lane 17. Behind Coombs Park - joins footpath no. 6. 26. Whitecliff House to Rock Lane 28. Path from Whitecliff lime kilns to Buchanan fields 29. Buchanan fields to end of Scowles Road 30. Joins with footpath no. 28 at Lime Kilns to behind Galder

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-71485219-252e-4055-803d-b5ffefd70dfa
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/dd77ed4e-7a4e-44e5-b115-5ba50894eaf4
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

77320000 - Sports fields maintenance services

77342000 - Hedge trimming

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Feb 20251 years ago
Submission Deadline
5 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Mar 2025 - 31 Mar 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
COLEFORD TOWN COUNCIL
Contact Name
Laura-Jade Schroeder
Contact Email
ctcoffice@colefordtowncouncil.gov.uk
Contact Phone
01594 832103

Buyer Location

Locality
COLEFORD
Postcode
GL16 8BQ
Post Town
Gloucester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK73 Gloucestershire CC
Delivery Location
Not specified
Local Authority
Forest of Dean
Electoral Ward
Coleford
Westminster Constituency
Forest of Dean

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-71485219-252e-4055-803d-b5ffefd70dfa-2025-02-11T14:30:15Z",
    "date": "2025-02-11T14:30:15Z",
    "ocid": "ocds-b5fd17-71485219-252e-4055-803d-b5ffefd70dfa",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CTC/05",
        "title": "Parish Grass Cutting and Landscape Management Maintenance Contract",
        "description": "Submissions in paper format to Coleford Town Council office: 4, Mushet Walk, Coleford GL16 8BQ Schedule of Tasks Based on the Landscape and Ecological Management Plan (LEMP) and Landscape Management and Maintenance Plan (LMMP) Grass cutting Cutting across the growing season, to maintain a length of grass in accordance with the LMMP, strimming grass in front of fences and around trees prior to mowing, removal of arisings and clearing of pathways of arisings, plus annual weed control using a non-toxic, insect-friendly weed killer at 6 sites: * Copley Drive * Forest Road * Foxglove Way * Old Station Way * Sylvan Close * Walnut Close Make fortnightly site inspections of all 6 sites for any damage, or changes in condition of vegetation, reporting any issues to the council office. Annually reseed any damaged areas of grass using appropriate grass seed. Playing field management Care of the King George V playing field, Victoria Road GL16 8DS, including: * Weekly site inspection for any damage, or changes in condition of vegetation, reporting any issues to the council office * Cutting across the growing season, to maintain a length of grass in accordance with the LMMP, strimming grass around the trees and in front of the fence, and removing all arisings * Treatment of the playing field to allow year-round sports use, including aeration, scarifying, slitting, fertilising, and reseeding with appropriate seed * Spot treatment of any invasive weeds with a non-toxic, insect-friendly weed killer * Annual cut of two sides and top of the boundary hedge * Annual removal of woody weeds such as brambles from within the boundary shrub planting. Hedge Trimming & Shrub Pruning Twice yearly maintenance of soft landscaping at 4 sites, pruning according to species and removing woody weeds such as brambles, and removal of arisings: * Copley Drive * Forest Road * Foxglove Way * Sylvan Close Footpath verges and hedge management Cut back the grass verges at six footpaths annually in the autumn, together with any overgrowing hedges: 9. Fryers Walk - joins up with footpath no.1 Mary's Lane 17. Behind Coombs Park - joins footpath no. 6. 26. Whitecliff House to Rock Lane 28. Path from Whitecliff lime kilns to Buchanan fields 29. Buchanan fields to end of Scowles Road 30. Joins with footpath no. 28 at Lime Kilns to behind Galder",
        "datePublished": "2025-02-03T21:30:17Z",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "77314000",
            "description": "Grounds maintenance services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "77320000",
                "description": "Sports fields maintenance services"
            },
            {
                "scheme": "CPV",
                "id": "77342000",
                "description": "Hedge trimming"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "GL16 8BQ"
                    },
                    {
                        "postalCode": "GL16 8BQ"
                    }
                ]
            }
        ],
        "value": {
            "amount": 1,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (below threshold)",
        "tenderPeriod": {
            "endDate": "2025-03-05T12:00:00Z"
        },
        "contractPeriod": {
            "startDate": "2025-04-01T00:00:00+01:00",
            "endDate": "2027-03-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/dd77ed4e-7a4e-44e5-b115-5ba50894eaf4",
                "datePublished": "2025-02-03T21:30:17Z",
                "format": "text/html",
                "language": "en",
                "dateModified": "2025-02-11T14:30:15Z"
            },
            {
                "id": "2",
                "documentType": "tenderNotice",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/df3983dd-8585-4532-83b3-835ad0bbeb76",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "biddingDocuments",
                "description": "Information on the contract and submission details",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/2ad846ae-ee33-437a-ab2e-5e16e55df3af",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "4",
                "documentType": "evaluationCriteria",
                "description": "Criteria for assessing submissions received",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/8f1cb9d2-40ac-40e4-89da-7f7d1400d8db",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "5",
                "documentType": "biddingDocuments",
                "description": "LEMP - information regarding specification",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/edba07b0-e08d-4c8a-92f4-dac1909bd7ce",
                "format": "application/pdf"
            },
            {
                "id": "6",
                "documentType": "biddingDocuments",
                "description": "LEMP - information regarding specification",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/374a283b-7714-4673-be41-c6e08683a795",
                "format": "application/pdf"
            },
            {
                "id": "7",
                "documentType": "biddingDocuments",
                "description": "LMMP - information regarding specification",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/40ff6d56-1374-448c-aa9f-d32285382bcf",
                "format": "application/pdf"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/ty5y8KP2",
            "name": "Coleford Town Council",
            "identifier": {
                "legalName": "Coleford Town Council",
                "scheme": "GB-SRS",
                "id": "supplierregistration.cabinetoffice.gov.uk/ty5y8KP2"
            },
            "address": {
                "streetAddress": "4 Mushet Walk",
                "locality": "Coleford",
                "postalCode": "GL16 8BQ",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Laura-Jade Schroeder",
                "email": "ctcoffice@colefordtowncouncil.gov.uk",
                "telephone": "01594 832103"
            },
            "details": {
                "url": "https://colefordtowncouncil.gov.uk/"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-supplierregistration.cabinetoffice.gov.uk/ty5y8KP2",
        "name": "Coleford Town Council"
    }
}