Award

GB-Witham: ECFRS00390 Workforce Management System

ESSEX POLICE, FIRE & CRIME COMMISSIONER FIRE & RESCUE AUTHORITY

This public procurement record has 1 release in its history.

Award

17 Oct 2025 at 16:10

Summary of the contracting process

The Essex Police, Fire & Crime Commissioner Fire & Rescue Authority has awarded a contract titled "GB-Witham: ECFRS00390 Workforce Management System" for the procurement of the FireServiceRota software, a SaaS solution. The contract falls under the IT software package industry category, covering the East of England location within the United Kingdom. This agreement, valued at £502,810, commences on the 1st of October 2025 and concludes on the 30th of September 2029, with a potential one-year extension. The procurement process was executed under the Crown Commercial Service RM1557.14 G-Cloud 14 framework, specifically Lot 2 Cloud Software, and is currently in the award stage. The tender process concluded on the 3rd of June 2025, and the award was published on the 17th of October 2025.

This contract represents a significant opportunity for businesses specialising in cloud-based IT solutions, particularly those offering workforce management systems. The procurement underscores the growing demand for efficient, scalable IT solutions within public service organisations. While this specific contract was awarded to FireServiceRota B.V., small and medium enterprises (SMEs) focusing on SaaS and cloud offerings can find similar future tenders to expand their business within the UK public sector. Moreover, the alignment with the Crown Commercial Service framework presents avenues for suppliers to collaborate and compete in a structured procurement environment, supporting growth in public sector engagements.

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Notice Title

GB-Witham: ECFRS00390 Workforce Management System

Notice Description

Purchase agreement for the Workforce Management software "FireServiceRota". Contract award notice for the license of a "SaaS" Software as a Service hosted solution awarded via the Crown Commercial Service RM1557.14 G-Cloud 14 Lot 2 Cloud Software framework. The contract is for a period of 3 years with an option to extend for a further 1 year.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-716b5e76-6fb0-4844-b5fb-7cc32192b0d3
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/59b6506b-01e8-4bc6-b858-bd422e8b2b96
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48517000 - IT software package

Notice Value(s)

Tender Value
£502,810 £500K-£1M
Lots Value
Not specified
Awards Value
£502,810 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Oct 20254 months ago
Submission Deadline
2 Jun 2025Expired
Future Notice Date
Not specified
Award Date
2 Jun 20258 months ago
Contract Period
30 Sep 2025 - 30 Sep 2029 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
ESSEX POLICE, FIRE & CRIME COMMISSIONER FIRE & RESCUE AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WITHAM
Postcode
CM8 3HB
Post Town
Chelmsford
Country
England

Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH34 Essex Haven Gateway
Delivery Location
Not specified

Local Authority
Braintree
Electoral Ward
Silver End & Cressing
Westminster Constituency
Witham

Supplier Information

Number of Suppliers
1
Supplier Name

FIRESERVICEROTA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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