Tender

University Bus Service

ROYAL HOLLOWAY, UNIVERSITY OF LONDON

This public procurement record has 1 release in its history.

Tender

17 Apr 2026 at 12:58

Tender Notice
Summary of the contracting process

The procurement process for a University Bus Service has been initiated by Royal Holloway, University of London, based in Egham, England. This tender aims to appoint one supplier to deliver a pay-to-use, low-emission bus service for staff and students travelling to and from the Egham campus. The procurement has reached the tender stage, with the current deadline set for 12 May 2026. The contract is categorised under road transport services, with an estimated value of £2,000,000, and is scheduled to begin on 1 September 2026, potentially extending until 2031. The procurement method chosen is an open procedure, allowing unrestricted access and submissions through the specified electronic portal.

This tender presents a significant opportunity for businesses specialising in sustainable transport solutions, particularly those with expertise in low-emission technologies. Companies with a strong focus on customer service and reliable performance are well-suited for this contract, as they will be expected to support the University's sustainability goals, including reducing car usage and improving air quality. The long-term nature of the contract, alongside the potential extensions, offers a stable business growth prospect for suppliers in road transport services looking to expand their operations in the educational sector. While SME suitability is not specified, businesses capable of handling substantial service provision are encouraged to participate.

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Notice Information

Notice Title

University Bus Service

Notice Description

The University is looking to appoint one (1) supplier to deliver a pay-to-use, low-emission bus service providing reliable transport for staff and students travelling to and from the Egham campus. The contract shall commence on 1 September 2026, with full services commencing on the start of each autumn term, (21 September 2026 for Year 1). The initial contract term will be three (3) years, with two (2) optional twelve (12) month extensions to 2031. The service will support the University's aims to reduce car use, improve air quality, enhance community safety, and provide additional capacity during peak times and major University events. The supplier will be expected to demonstrate strong customer service, reliable performance, and a commitment to continuous improvement aligned with the University's sustainability and carbon-reduction goals. The procurement documents are available for unrestricted and full direct access, free of charge, at https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104589&B=RHUL Additional information can be obtained from the above-mentioned address. Tenders or requests to participate must be submitted electronically via. https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=104589&B=RHUL Tenders or requests to participate must be submitted to the above-mentioned address.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-72554172-e465-4f8a-8007-be5925f44a4e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/01cb85bc-bd52-42a1-999a-d4265a051204
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60100000 - Road transport services

Notice Value(s)

Tender Value
£2,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Apr 20261 weeks ago
Submission Deadline
12 May 20263 weeks to go
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
31 Aug 2026 - 31 Aug 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ROYAL HOLLOWAY, UNIVERSITY OF LONDON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EGHAM
Postcode
TW20 0EX
Post Town
Twickenham
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ25 West Surrey
Delivery Location
Not specified
Local Authority
Runnymede
Electoral Ward
Englefield Green East
Westminster Constituency
Windsor

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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