Award

Building Access Management System Replacement and Modernisation

LONDON BOROUGH OF HACKNEY

This public procurement record has 1 release in its history.

Award

26 Feb 2025 at 11:21

Award Notice
Summary of the contracting process

The London Borough of Hackney has successfully completed the tender process for the contract titled "Building Access Management System Replacement and Modernisation". This procurement falls under the industry category "Repair and maintenance services of electrical and mechanical building installations" with additional classifications including "Repair and maintenance services of security equipment" and "Access control system". The contract, valued at £529,168, was awarded to Hall & Kay Fire Services Ltd. The project, located in London, will replace the current legacy physical access control system across multiple buildings with a new enterprise-level system. The contract period will start on 1st March 2025 and end on 28th February 2028. The procurement method used was a restrictive procedure, and the tender process concluded with the award stage on 26th February 2025.

This tender creates significant opportunities for businesses specialising in advanced access control systems and related services. Companies with capabilities in software development, hardware control equipment, and system integration stand to benefit. Additionally, firms offering reactive maintenance services could find this contract advantageous. The London Borough of Hackney's in-house access control engineering department will handle most of the system's maintenance, requiring external support only occasionally. Suppliers with expertise in multi-system integration, secure data communication, and innovative access solutions like mobile and QR code access controls will find this tender particularly suitable for business growth.

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Notice Information

Notice Title

Building Access Management System Replacement and Modernisation

Notice Description

The London Borough of Hackney is seeking a new Multi-Building Enterprise Level Physical Access Control System to replace its current legacy system. The project will require new software and control equipment hardware. The new system should be capable of, but not limited to the following functionality: Full access control functionality including photo badging card production Unlimited scalability Hybrid hardware communication connectivity Extensive onsite I/O logic processing Cloud software and app operating capabilities Secure system wide data and communication encryption Software integration capabilities with other systems OSDP card reader connectivity allowing for card to cloud encryption Mobile phone access control capabilities QR code access control capabilities The London Borough of Hackney operates its own in-house access control engineering department, which will be responsible for reactive works & maintenance of the new system. A reactive only (occasionally required) engineer callout facility is also required as part of the tender.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-72781d4c-de75-457e-afe3-c62999919ce0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/33da7a11-26e2-41e7-bdaf-896d2f271ee0
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

50 - Repair and maintenance services

CPV Codes

42961100 - Access control system

50610000 - Repair and maintenance services of security equipment

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£529,168 £500K-£1M
Lots Value
Not specified
Awards Value
£529,168 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Feb 202512 months ago
Submission Deadline
15 Jul 2024Expired
Future Notice Date
Not specified
Award Date
26 Feb 202512 months ago
Contract Period
1 Mar 2025 - 28 Feb 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LONDON BOROUGH OF HACKNEY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HACKNEY
Postcode
E8 1DY
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
TLI London
Local Authority
Hackney
Electoral Ward
Hackney Central
Westminster Constituency
Hackney South and Shoreditch

Supplier Information

Number of Suppliers
1
Supplier Name

HALL & KAY FIRE SERVICES

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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