Award

Booking Solution Venue and Events

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

Award

29 May 2025 at 07:40

Award Notice
Award

23 Jun 2022 at 13:10

Award Notice
Summary of the contracting process

The procurement process titled "Booking Solution Venue and Events" was conducted by UK Shared Business Services Limited, based in Swindon, England. This contract falls under the industry category of hotel meeting and conference services. It was concluded as a selective procurement process, specifically a call-off from a framework agreement, under the CCS Framework RM6217 Lot 4. The procurement stage is in the award phase, as of 29 May 2025, with a contract period extending from 27 May 2022 to 26 May 2026. The contract, valued at £4,500,000, was awarded to Calder Conferences, a Small and Medium-sized Enterprise (SME) located in Leeds, United Kingdom.

This tender offers a significant opportunity for growth in the hotel and conference services sector, particularly appealing for SMEs equipped to manage large-scale events and venue bookings. Businesses that excel in providing comprehensive conference management services would be well-positioned to compete for such contracts. Engaging in contracts like this one can aid SMEs in expanding their operational capacity and network, fostering potential market positions as preferred service providers for public sector events and conferences.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Booking Solution Venue and Events

Notice Description

This procurement is being concluded as a direct award under the CCS Framework RM6217 Lot 4

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-72eb0b9d-29f0-4a1e-853a-e34649081db1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/578e2d69-20f6-452f-948e-cc838a57d37e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55120000 - Hotel meeting and conference services

Notice Value(s)

Tender Value
£4,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
£4,500,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
29 May 20259 months ago
Submission Deadline
25 May 2022Expired
Future Notice Date
Not specified
Award Date
24 May 20223 years ago
Contract Period
26 May 2022 - 26 May 2026 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Kerry Hart
Contact Email
coreservices@uksbs.co.uk
Contact Phone
01793 867005

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Post Town
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

CALDER CONFERENCES

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-72eb0b9d-29f0-4a1e-853a-e34649081db1-2025-05-29T08:40:09+01:00",
    "date": "2025-05-29T08:40:09+01:00",
    "ocid": "ocds-b5fd17-72eb0b9d-29f0-4a1e-853a-e34649081db1",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "CS22041",
        "title": "Booking Solution Venue and Events",
        "description": "This procurement is being concluded as a direct award under the CCS Framework RM6217 Lot 4",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "55120000",
            "description": "Hotel meeting and conference services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "countryName": "United Kingdom"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 4500000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Call-off from a framework agreement",
        "tenderPeriod": {
            "endDate": "2022-05-25T14:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2022-05-27T00:00:00+01:00",
            "endDate": "2026-05-26T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services"
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
            "name": "UK SHARED BUSINESS SERVICES LIMITED",
            "identifier": {
                "legalName": "UK SHARED BUSINESS SERVICES LIMITED",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/dXGP288m"
            },
            "address": {
                "streetAddress": "Polaris House,North Star Avenue",
                "locality": "SWINDON",
                "postalCode": "SN21FF",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Kerry Hart",
                "email": "coreservices@uksbs.co.uk",
                "telephone": "01793 867005"
            },
            "details": {
                "url": "http://www.uksbs.co.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-3702902",
            "name": "Calder Conferences",
            "identifier": {
                "legalName": "Calder Conferences",
                "scheme": "GB-COH",
                "id": "3702902"
            },
            "address": {
                "streetAddress": "4 Woodside Court Clayton Wood Rise Leeds LS16 6RF"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/dXGP288m",
        "name": "UK SHARED BUSINESS SERVICES LIMITED"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-72eb0b9d-29f0-4a1e-853a-e34649081db1-1",
            "status": "active",
            "date": "2022-06-01T00:00:00+01:00",
            "datePublished": "2022-06-23T14:10:15+01:00",
            "value": {
                "amount": 4500000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-3702902",
                    "name": "Calder Conferences"
                }
            ],
            "contractPeriod": {
                "startDate": "2022-05-27T00:00:00+01:00",
                "endDate": "2025-05-26T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/3c6ed599-f6bc-4976-89ef-5cf26f246bac",
                    "datePublished": "2022-06-23T14:10:15+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "contractSigned",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/24941216-bf1f-4505-bf12-b5503b122a02",
                    "format": "application/pdf"
                }
            ]
        },
        {
            "id": "ocds-b5fd17-72eb0b9d-29f0-4a1e-853a-e34649081db1-2",
            "status": "active",
            "date": "2022-05-25T00:00:00+01:00",
            "datePublished": "2025-05-29T08:40:09+01:00",
            "value": {
                "amount": 4500000,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-3702902",
                    "name": "Calder Conferences"
                }
            ],
            "contractPeriod": {
                "startDate": "2022-05-27T00:00:00+01:00",
                "endDate": "2026-05-26T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "3",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/578e2d69-20f6-452f-948e-cc838a57d37e",
                    "datePublished": "2025-05-29T08:40:09+01:00",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "contractSigned",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/24941216-bf1f-4505-bf12-b5503b122a02",
                    "format": "application/pdf"
                },
                {
                    "id": "4",
                    "documentType": "contractSigned",
                    "description": "Variation 001",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/99f52e78-8a80-40b8-89e7-c2824168ec73",
                    "format": "application/pdf"
                }
            ]
        }
    ]
}