Tender

Rushmoor Borough Council - Union Yard - Polden Studios Purpose Built Student Accommodation - Property Management Services

RUSHMOOR BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Tender

04 Apr 2024 at 18:18

Tender Notice
Summary of the contracting process

Rushmoor Borough Council is seeking tenders for the management of a new build student accommodation development, Polden Studios, located in Aldershot, Hampshire. The accommodation consists of 128 bedrooms for University of the Creative Arts students. The procurement aims to appoint a supplier by 3rd June 2024, with a contract term from 17th June 2024 to 31st July 2027, extendable up to a maximum of 10 years. The estimated budget for year 1 is approximately £400,000, decreasing to £350,000 per year thereafter, excluding inflation adjustments.

This procurement presents opportunities for businesses in the building and facilities management services industry. SMEs and VCSEs are encouraged to participate. The tender is an open procedure, with a tender period closing on 7th May 2024. Successful bidders will provide property management, facilities management, HR, and other related services as detailed in the procurement documents. Businesses skilled in property management and student accommodation services are well-suited to compete for this contract, offering a chance for sustainable business growth.

Find more tenders on our Open Data Platform.
How relevant is this notice?

Notice Information

Notice Title

Rushmoor Borough Council - Union Yard - Polden Studios Purpose Built Student Accommodation - Property Management Services

Notice Description

Rushmoor Borough Council ('the Council') is inviting tenders from suitably qualified and experienced suppliers for the management of a new build 128-bedroom student accommodation development, Polden Studios, located within Aldershot, Hampshire. The accommodation is split into eighteen clusters comprising six to eight bedrooms, each with en-suite. Polden Studios forms part of the wider Union Yard development scheme comprising a mix of residential apartments and new commercial floorspace. The scheme is currently under construction and is due for completion in July 2024. The Polden Studios development will open from the 13th September 2024 and will provide accommodation to students studying at the University of the Creative Arts (the 'University') in Farnham. The Council has entered into a Nominations agreement with the University which will provide exclusive access to the accommodation for University's students. The successful supplier will be appointed via a property management agreement on a management fee basis whereby occupancy risk for take up of the accommodation is held by the University. The supplier will be paid an agreed management fee for delivery of the required services plus, in order to drive performance & efficiency, an agreed % of the net operating income. The detailed service requirements that the supplier will be required to undertake are set out within Specification - PMA document accessible within the procurement documents issued via the Council's SEBP/Pro-Contract e-sourcing system. The service requirements can be summarised as follows: * Property Management * Mobilisation & Leasing * Facilities Management * HR * Business Plan * Health & Safety * Tenancy Process & Referencing * Asset Management Support * Building Surveying & Project Management (at option of the Council) * Sustainability / Environmental * Utilities * Insurance * CRM * Marketing & PR * Tax * Property Accounting The Council is targeting to have awarded the contract to the successful supplier by 3rd June 2024 to allow for mobilisation in advance of the opening date of 13th September 2024. The initial contract term will run for approx. 3 years from 17th June 2024 to 31st July 2027. The contract may then be extended in increments of generally no less than 1 year by a further 7 years to a maximum total term duration of 10 years, subject to the agreement and performance of both parties. The Council's estimated budget for delivery of the services - inclusive of the operator management fee and incentives - is approx. PS400,000 for year 1 of the contract, in view of one-off mobilisation costs, and PS350,000 per year thereafter. These figures are exclusive of any future increases linked to inflation and / or changes in law. The procurement programme, which has been scheduled in order to launch operations at the newly refurbished sites as soon as possible, is set out in the Invitation to Tender (ITT) document.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-736e4f1f-218d-4e99-aaa6-52d3f99b6c1d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/f7436784-32e0-4a8e-bb7c-bcde96303cf8
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
£3,550,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
4 Apr 20242 years ago
Submission Deadline
7 May 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Jun 2024 - 31 Jul 2027 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RUSHMOOR BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
FARNBOROUGH
Postcode
GU14 7JU
Post Town
Guildford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ37 North Hampshire
Delivery Location
Not specified
Local Authority
Rushmoor
Electoral Ward
Empress
Westminster Constituency
Aldershot

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-736e4f1f-218d-4e99-aaa6-52d3f99b6c1d-2024-04-04T19:18:02+01:00",
    "date": "2024-04-04T19:18:02+01:00",
    "ocid": "ocds-b5fd17-736e4f1f-218d-4e99-aaa6-52d3f99b6c1d",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "RUSHM001-DN717740-12657902",
        "title": "Rushmoor Borough Council - Union Yard - Polden Studios Purpose Built Student Accommodation - Property Management Services",
        "description": "Rushmoor Borough Council ('the Council') is inviting tenders from suitably qualified and experienced suppliers for the management of a new build 128-bedroom student accommodation development, Polden Studios, located within Aldershot, Hampshire. The accommodation is split into eighteen clusters comprising six to eight bedrooms, each with en-suite. Polden Studios forms part of the wider Union Yard development scheme comprising a mix of residential apartments and new commercial floorspace. The scheme is currently under construction and is due for completion in July 2024. The Polden Studios development will open from the 13th September 2024 and will provide accommodation to students studying at the University of the Creative Arts (the 'University') in Farnham. The Council has entered into a Nominations agreement with the University which will provide exclusive access to the accommodation for University's students. The successful supplier will be appointed via a property management agreement on a management fee basis whereby occupancy risk for take up of the accommodation is held by the University. The supplier will be paid an agreed management fee for delivery of the required services plus, in order to drive performance & efficiency, an agreed % of the net operating income. The detailed service requirements that the supplier will be required to undertake are set out within Specification - PMA document accessible within the procurement documents issued via the Council's SEBP/Pro-Contract e-sourcing system. The service requirements can be summarised as follows: * Property Management * Mobilisation & Leasing * Facilities Management * HR * Business Plan * Health & Safety * Tenancy Process & Referencing * Asset Management Support * Building Surveying & Project Management (at option of the Council) * Sustainability / Environmental * Utilities * Insurance * CRM * Marketing & PR * Tax * Property Accounting The Council is targeting to have awarded the contract to the successful supplier by 3rd June 2024 to allow for mobilisation in advance of the opening date of 13th September 2024. The initial contract term will run for approx. 3 years from 17th June 2024 to 31st July 2027. The contract may then be extended in increments of generally no less than 1 year by a further 7 years to a maximum total term duration of 10 years, subject to the agreement and performance of both parties. The Council's estimated budget for delivery of the services - inclusive of the operator management fee and incentives - is approx. PS400,000 for year 1 of the contract, in view of one-off mobilisation costs, and PS350,000 per year thereafter. These figures are exclusive of any future increases linked to inflation and / or changes in law. The procurement programme, which has been scheduled in order to launch operations at the newly refurbished sites as soon as possible, is set out in the Invitation to Tender (ITT) document.",
        "datePublished": "2024-04-04T19:18:02+01:00",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "79993000",
            "description": "Building and facilities management services"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "postalCode": "GU14 7JU"
                    },
                    {
                        "countryName": "British Oversea Territories"
                    },
                    {
                        "countryName": "Channel Islands"
                    },
                    {
                        "countryName": "Europe"
                    },
                    {
                        "countryName": "Isle of Man"
                    },
                    {
                        "countryName": "Rest of the World"
                    },
                    {
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 3550000,
            "currency": "GBP"
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2024-05-07T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2024-06-17T00:00:00+01:00",
            "endDate": "2027-07-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/f7436784-32e0-4a8e-bb7c-bcde96303cf8",
                "datePublished": "2024-04-04T19:18:02+01:00",
                "format": "text/html",
                "language": "en"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-CFS-216892",
            "name": "Rushmoor Borough Council",
            "identifier": {
                "legalName": "Rushmoor Borough Council"
            },
            "address": {
                "streetAddress": "Rushmoor Borough Council, Council Offices",
                "locality": "Farnborough",
                "postalCode": "GU14 7JU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Rushmoor Borough Council",
                "email": "Procurement5@rushmoor.gov.uk"
            },
            "details": {
                "url": "http://www.rushmoor.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-216892",
        "name": "Rushmoor Borough Council"
    }
}