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Provision, installation and maintenance of MFDs across the EFDC estate

Epping Forest District Council

This public procurement record has 1 release in its history.

Award

09 Jul 2025 at 12:19

Award Notice
Summary of the contracting process

The procurement process for the provision, installation, and maintenance of multifunction devices (MFDs) across the Epping Forest District Council (EFDC) estate has reached the award stage. This opportunity falls under the industry category of photocopying and offset printing equipment and was initiated as a tender, with the procurement method being a call-off from a framework agreement (CCS framework RM6174 Lot 2), which expires on 12 September 2025. The contract, valued at £40,004.91 GBP, runs from 1 June 2025 to 29 February 2028. Epping Forest District Council, located at Civic Offices, 323 High Street, Epping, England, acted as the buying organisation, awarding the contract to the large enterprise supplier, Ricoh UK Limited.

This tender presents a substantial opportunity for businesses specialising in office equipment and services, particularly those providing maintenance and installation services for MFDs. While large organisations like Ricoh UK Limited are already established in this space, the select procurement method implies potential opportunities for small and medium-sized enterprises (SMEs) to engage through framework agreements. Businesses operating within England, especially those focusing on technological installations and support services, will find chances to expand their footprint by engaging in similar procurement processes in the future.

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Notice Information

Notice Title

Provision, installation and maintenance of MFDs across the EFDC estate

Notice Description

Appointment of a Supplier for the provision, installation and maintenance of MFDs across the EFDC estate Additional information: Call off from CCS framework RM6174 Lot 2. Expires 12/9/25. Let under PCR 2015

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-74ace28b-ced8-4b6e-801e-f1b576700e0b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2fb47f06-8ca5-48c7-a8b2-b55fa3342a56
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30120000 - Photocopying and offset printing equipment

Notice Value(s)

Tender Value
£40,004 Under £100K
Lots Value
Not specified
Awards Value
£40,004 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
9 Jul 20251 years ago
Submission Deadline
1 Apr 2025Expired
Future Notice Date
Not specified
Award Date
12 May 20251 years ago
Contract Period
1 Jun 2025 - 29 Feb 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Epping Forest District Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EPPING
Postcode
CM16 4BZ
Postcode Area
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH35 West Essex
Delivery Location
Not specified
Local Authority
Epping Forest
Electoral Ward
Epping West & Rural
Westminster Constituency
Epping Forest

Supplier Information

Number of Suppliers
1
Supplier Name

Ricoh UK Ltd.

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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