Award

Print & Mail Services

WESTMINSTER CITY COUNCIL

This public procurement record has 1 release in its history.

Award

10 Mar 2026 at 09:51

Award Notice
Summary of the contracting process

The procurement process for "Print & Mail Services" was conducted by Westminster City Council, a local authority in London, England. The contract relates to services in the printing industry category and covers external print management, a physical mailroom, and hybrid mail solutions. The procurement was conducted via a selective method under a call-off from a framework agreement. The award stage is complete, with Ricoh UK Limited granted the contract on 19 December 2025, with a contract period from 1 June 2026 to 31 May 2029. The total contract value is estimated at £6,839,347.40. The services will be delivered within the London region, contributing significantly to local business engagement.

This tender offers substantial opportunities for businesses involved in printing and mail services, particularly those capable of managing large-scale external print and mailroom operations. Small and medium-sized enterprises (SMEs) are encouraged to participate, given the confirmation of suitability for SMEs, making this an appealing prospect for empowering growth in this market segment. Businesses with experience in managing similar services or operating under framework agreements would find this contract favorable to enhance their portfolio and expand operational capabilities within the public sector.

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Notice Information

Notice Title

Print & Mail Services

Notice Description

Provision of services relating to external print management provision, a physical mailroom and inbound and outbound hybrid mail solutions.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7505e3d3-1240-4fd9-8175-4d3f65fef3db
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ec737e05-9fbb-4454-a458-8cbd10df374f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79820000 - Services related to printing

Notice Value(s)

Tender Value
£6,839,347 £1M-£10M
Lots Value
Not specified
Awards Value
£6,839,347 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
10 Mar 20264 days ago
Submission Deadline
12 Sep 2025Expired
Future Notice Date
Not specified
Award Date
19 Dec 20252 months ago
Contract Period
31 May 2026 - 31 May 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WESTMINSTER CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1E 6QP
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
TLI London
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

RICOH

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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