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Fixed Asset/Leasing Register

County Durham and Darlington NHS Foundation Trust

This public procurement record has 1 release in its history.

Award

19 Aug 2026 at 08:25

Award Notice
Summary of the contracting process

County Durham and Darlington NHS Foundation Trust has procured a replacement Fixed Asset Register and leasing register system. The system management software is intended to replace the Trust’s existing FAR system, which is being retired, and to support the management of the Trust’s fixed assets and leases. The work is for the Trust and is to be delivered in the North East of England. The procurement is categorised as goods and concerns system management software. The buyer is the NHS Foundation Trust based in Peterlee, County Durham. The requirement is relevant to software suppliers providing fixed asset, leasing, financial management or related asset-register systems for NHS or other public-sector organisations.

The procurement is complete and was awarded on 14 August 2026 to FMIS (Financial and Management Information Systems Ltd). The award value and stated procurement value are £65,772, including the recorded currency of GBP. It used a selective call-off from the Crown Commercial Service G-Cloud 14 framework, without competition. The framework is due to expire on 28 October 2026. The tender submission deadline was 22 June 2026 at 12 noon. The contract period runs from 17 August 2026 to 16 August 2029, for 36 months, with one optional 12-month extension. The opportunity was identified as suitable for small and medium-sized enterprises, and no separate lots or additional evaluation criteria are recorded.

This award confirms a defined requirement from County Durham and Darlington NHS Foundation Trust for replacement fixed asset and leasing-register software, following the retirement of its existing system. Suppliers considering similar future work with this buyer would need a credible system management product that can handle fixed assets and leases, support replacement of an established register, and meet the operational needs of an NHS Foundation Trust. FMIS is recorded as an SME, indicating that a smaller specialist software provider can be a successful supplier for this type of requirement. Access to the relevant Crown Commercial Service G-Cloud framework is important, since the Trust used a framework call-off route without competition. Relevant experience in public-sector or NHS software implementation would strengthen credibility.

How relevant is this notice?

Notice Information

Notice Title

Fixed Asset/Leasing Register

Notice Description

County Durham and Darlington NHS Foundation Trust are awarding a contract for a replacement Fixed Asset Register (FAR) system following the planned retirement of the Trust's current system to FMIS (Financial and Management Information Systems Ltd) via call-off without competition via Crown Commercial Services G-Cloud 14 Framework RM1557.14 (expiring 28/10/2026) for a period of 36 months + 1 x 12-month optional extension.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-75296215-3a20-4594-b08d-8e419b2c0d89
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6af2ae10-3c0b-4edb-852d-d8a36a28352f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48781000 - System management software package

Notice Value(s)

Tender Value
£65,772 Under £100K
Lots Value
Not specified
Awards Value
£65,772 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
19 Aug 20261 weeks ago
Submission Deadline
22 Jun 2026Expired
Future Notice Date
Not specified
Award Date
14 Aug 20262 weeks ago
Contract Period
17 Aug 2026 - 16 Aug 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
County Durham and Darlington NHS Foundation Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PETERLEE
Postcode
SR8 2RU
Postcode Area
Sunderland
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC41 Durham
Delivery Location
TLC North East (England)
Local Authority
County Durham
Electoral Ward
Easington & Shotton
Westminster Constituency
Easington

Supplier Information

Number of Suppliers
1
Supplier Name

FINANCIAL AND MANAGEMENT INFORMATION SYSTEMS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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