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Framework Agreement for the supply of Document Storage, Scanning and Digitalisation Solutions

HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust ("UHCW")

This public procurement record has 1 release in its history.

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14 Jul 2020 at 23:16

Award Notice
Summary of the contracting process

The procurement process involves a Framework Agreement for the supply of Document Storage, Scanning, and Digitalisation Solutions, managed by HealthTrust Europe LLP (HTE) on behalf of the University Hospitals of Coventry and Warwickshire NHS Trust. The tender is classified under services and has been awarded with a total value of £60,000,000. The framework, structured into three lots, will be in place for a maximum of four years, comprising an initial two-year term, with options for two additional one-year extensions. The contract began on 18th June 2020 and will conclude on 17th June 2022, supporting organisations across public and private sectors with their digital transformation strategies.

This tender presents robust opportunities for businesses engaged in document management and digitalisation services, particularly those that offer innovative solutions for storage, scanning, and related technologies. Small and medium enterprises (SMEs) may find this procurement especially advantageous given its focus on collaboration and competitive pricing, allowing them to provide tailored services. Businesses equipped to handle the complexities of digital transformation and capable of delivering efficient and cost-effective services will be well-suited to compete in this framework.

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Notice Information

Notice Title

Framework Agreement for the supply of Document Storage, Scanning and Digitalisation Solutions

Notice Description

The Tender is to establish a Framework Agreement for the supply of Total Document Storage, Scanning and Digitalisation Solutions. The Framework Agreement will be split into three lots: - Lot 1 -Total Document Storage, Scanning and Digitalisation Solutions - Lot 2 - Document Storage, Retrieval and Destruction Services - Lot 3 - Document Scanning, EDRMS, Digitalisation and related services The duration of the Framework Agreement will be a maximum of four (4) years; two (2) years initial period with the option to extend for two (2) periods of 12 months. The Framework Agreement will: - Offer choice to the NHS, other Public Sector and Private Sector organisations with suppliers capable of meeting current and future requirements in line with digitalisation transformation plans. - Provide competitive pricing and be an attractive option for NHS, other Public Sector and Private Sector organisations. - Enable cost reductions for the NHS, other Public Sector and Private Sector organisations by working collaboratively to facilitate strategic change programmes.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-761282f5-3b7e-4b25-a066-44ee4ff180f9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/db540a82-f850-41d2-ae8b-c62084b39b21
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30193700 - File storage box

Notice Value(s)

Tender Value
£60,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
£60,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Jul 20206 years ago
Submission Deadline
17 Feb 2020Expired
Future Notice Date
Not specified
Award Date
15 Jun 20206 years ago
Contract Period
18 Jun 2020 - 17 Jun 2022 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust ("UHCW")
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BIRMINGHAM
Postcode
B15 1NU
Postcode Area
Birmingham
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG3 West Midlands
Small Region (ITL 3)
TLG31 Birmingham
Delivery Location
Not specified
Local Authority
Birmingham
Electoral Ward
Edgbaston
Westminster Constituency
Birmingham Edgbaston

Supplier Information

Number of Suppliers
9
Supplier Names

Crown Records Management Limited

DataSpace (UK) Ltd

EDM Group Limited

Equans Services Limited

Hugh Symons Information Managment

Iron Mountain (UK) PLC

MJF Business Services Limited

Restore PLC

Uniscope International Ltd

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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