Award

Time lapse video & photography capture of works on a site in the North Pennines

THE COAL AUTHORITY

This public procurement record has 2 releases in its history.

Award

12 Oct 2018 at 13:58

Award Notice
Tender

17 Aug 2018 at 13:21

Tender Notice
Summary of the contracting process

The Coal Authority is procuring time lapse video and photography services for a construction site in the North Pennines, with the aim of capturing the entire construction process over approximately 16 weeks. The procurement method used is an open procedure, and the tender was published on 17th August 2018. The deadline for submission of tenders was 30th August 2018, and the contract period is set to commence on 3rd September 2018, continuing until 31st March 2019. The project is classified under the CPV code for photographic services (79961000) and requires deliverables to be submitted within 60 days following the completion of construction, expected in December 2018.

This tender presents a significant opportunity for small and medium-sized enterprises (SMEs) in the photographic and videography sectors, particularly those with expertise in project documentation and time-lapse technology. Businesses capable of offering professional editing services and installation management for the required equipment will benefit from this project. With the involvement of an established buyer like the Coal Authority, participants can expect a noteworthy contract value and the potential to showcase their capabilities on a high-profile construction project.

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Notice Information

Notice Title

Time lapse video & photography capture of works on a site in the North Pennines

Notice Description

The Coal Authority was established by Parliament to undertake specific statutory duties, set out in the Coal Industry Act 1994, associated with licensing coal mining operations; managing property and the historic legacy arising from the ownership of the coal reserves and underground workings; settling subsidence damage claims not falling on coal mine operators and providing access to coal mining information. This requirement will be for the provision of a short video to capture progress of a construction site over time as well as the provision of photographs showing progress on site. It is anticipated that the construction activities will take approximately 16 weeks to complete and that Completion of the main works will be during December 2018. The construction contractor is expected to mobilise to site on 3rd September 2018. The time-lapse video and photographs shall be provided within 60 days of the completion of construction activities. The deliverables shall capture the full construction period. The contractor shall be responsible for installation and removal of any fixed installations, as well as service and maintenance throughout the life of the project. Time-lapse video shall be professionally edited. It shall start with a graphic, including project title, dates, project sponsors and logos. Periods of inactivity or persistent bad weather precluding construction shall be removed to produce an interesting video of circa 2 - 3 minutes in length. It is likely that final landscaping for the site will not be possible in 2018 due to the timings. As such the reinstated spoil is left exposed. The Contractor may be asked to return to site in 2019 to record installation of landscaping. A start up meeting will be held at the Employers Mansfield office. A pre-handover meeting will be arranged 2 weeks prior to the submission of final deliverables to review draft deliverables. Please be aware that this tender exercise will be undertaken via the Coal Authority's eTender portal where all documents can be found. Should you wish to participate in this tender exercise you need to register your company details, which will require the provision of some company information and agreement to terms and conditions to access the system. - Please follow this link to register - https://inbye.coal.gov.uk/s2c/ Should you have any difficulties with this procedure, please contact Peter Kobryn - peterkobryn@coal.gov.uk Although the despatch, completion and return of tenders will be undertaken electronically, the Authority will issue a letter to award the contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-76a56ea2-0fb1-46f6-8cda-6a22aa3c075f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/76a29a00-af49-4afa-997b-b8e69abf9947
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Works
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79961000 - Photographic services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£6,289 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 20187 years ago
Submission Deadline
30 Aug 2018Expired
Future Notice Date
Not specified
Award Date
8 Oct 20187 years ago
Contract Period
14 Oct 2018 - 31 Mar 2019 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE COAL AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
MANSFIELD
Postcode
NG18 4RG
Post Town
Nottingham
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF15 North Nottinghamshire
Delivery Location
TLD North West (England)
Local Authority
Mansfield
Electoral Ward
Berry Hill
Westminster Constituency
Mansfield

Supplier Information

Number of Suppliers
1
Supplier Name

H T MEDIA

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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