Tender

Records Management System

NORTHUMBRIA POLICE

This public procurement record has 1 release in its history.

Tender

01 Aug 2023 at 16:17

Tender Notice
Summary of the contracting process

The Northumbria Police is seeking potential suppliers to submit a tender for a Records Management System. The procurement process involves an eight-year agreement with a possible extension of up to two additional twelve-month periods. The total contract duration will not exceed ten years. The tender's value is £8,000,000, and the minimum value is £5,000,000. The procurement method is an open procedure, and the tender deadline is 4th September 2023. The contract period will start on 1st November 2023 and end on 31st October 2033. The procurement falls under the goods category within the Software package and information systems industry category located in the North East, United Kingdom.

This tender from the Northumbria Police presents a lucrative opportunity for businesses, especially those involved in software packages and information systems. Small and medium-sized enterprises (SMEs) are particularly suited to compete in this open procedure tender. Businesses capable of providing a modern and integrated Records Management System that aligns with national standards and supports data sharing capabilities will find this opportunity particularly relevant. The tender's substantial value and potential for extension make it an attractive prospect for businesses looking to secure long-term contracts within the law enforcement sector.

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Notice Information

Notice Title

Records Management System

Notice Description

Northumbria Police (The Force) wishes to invite Potential Suppliers to submit a tender for the provision of a Records Management System. The Force currently use an in house developed system (NPICCS) for Records Management functionality which covers most aspects of policing other than incident management. Although the system is fully integrated adhering to POLE principles, it is built on ageing technology and the user interface and experience is dated and it is proving increasingly difficult to keep the application up to date with national changes. The force is seeking a more modern platform that provides opportunities to integrate with other systems, maximise future data sharing capabilities with partners and supports the force ambition to be more data led. The agreement will be for an initial eight year period, with an option to extend for up to a further two, twelve month periods, subject to satisfactory contract performance and the Force still having the need and funding for the Contract. The extension period will be in twelve-month cycles. The total contract duration will not exceed ten years. Full details of the requirement can be found in the attached Invitation Tender documentation.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-770d050b-eaa1-4c2f-83bf-7484235d767e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e418372b-5748-47ab-982c-9684de3f25cf
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£8,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Aug 20232 years ago
Submission Deadline
4 Sep 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Nov 2023 - 31 Oct 2033 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NORTHUMBRIA POLICE
Contact Name
Michael McGill
Contact Email
michael.mcgill@northumbria.police.uk
Contact Phone
+44 7885264156

Buyer Location

Locality
NEWCASTLE
Postcode
NE1 3PH
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
Newcastle upon Tyne
Electoral Ward
Monument
Westminster Constituency
Newcastle upon Tyne Central and West

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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