Award

Travel Management Services

UNIVERSITY OF DERBY

This public procurement record has 2 releases in its history.

Award

26 Mar 2025 at 15:16

Award Notice
Tender

02 Jul 2024 at 14:26

Tender Notice
Summary of the contracting process

The University of Derby recently completed the award stage for their Travel Management Services contract, a project aimed at providing end-to-end staff travel solutions for both domestic and international travel. This tender, valued at £4,000,000, was awarded to Diversity Travel Limited and encompasses a proactive account management structure with a strong focus on traveller safety and cost-efficiency. The contract, commencing on 1st May 2025 and spanning initially two years with an option to extend up to a total of six years, applies to services classified under the CPV code 63516000, with delivery located in East Midlands, United Kingdom. The tender process utilised the restricted procedure as per the Public Contract Regulations 2015, ensuring a competitive selection through two stages: the Standard Selection Questionnaire (SSQ) stage and the Invitation to Tender (ITT) stage.

This procurement initiative provides a substantial opportunity for businesses specialising in travel management services, particularly those with expertise in handling the travel needs of large organisations and institutions in higher education. Small and medium-sized enterprises should find the tender particularly appealing due to its suitability requirements. The comprehensive service requirement, including online and offline booking capabilities and robust management information systems, presents a lucrative opportunity for seasoned travel service providers to leverage their expertise and offer innovative, cost-effective solutions, contributing significantly to their business growth within the public sector.

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Notice Information

Notice Title

Travel Management Services

Notice Description

The University of Derby is seeking a high-quality innovative experienced supplier to deliver end to end staff travel services from air, rail and hotel accommodation etc. for domestic (UK) and international travel. The appointed supplier will provide both a self-serve on-line booking portal and an off-line service, along with pro-active account management, traveller safety at its core, and clear Management Information to ensure an efficient, cost effective provision. The appointed supplier will have demonstrable experience of working with higher education or large organisations with frequent and complex UK and international travel. Commencing 1st May 2025, the initial contract duration is for two (2) years with the option to extend up to a maximum of four (4) years subject to supplier performance. The tender process will follow the restricted procedure under the Public Contract Regulations 2015 (PCR 2015). The University will shortlist at Stage 1 (SSQ stage), a maximum of five (5) preferred bidders to be invited to participate in Stage 2 (ITT stage).

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-77231f8e-f543-4e70-af9f-c43c6063295d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/efd3152e-3b30-474f-8a11-7390064be907
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63516000 - Travel management services

Notice Value(s)

Tender Value
£4,000,000 £1M-£10M
Lots Value
Not specified
Awards Value
£4,000,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Mar 202511 months ago
Submission Deadline
31 Jul 2024Expired
Future Notice Date
Not specified
Award Date
26 Feb 202512 months ago
Contract Period
30 Apr 2025 - 30 Apr 2031 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF DERBY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE22 1GB
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Allestree
Westminster Constituency
Mid Derbyshire

Supplier Information

Number of Suppliers
1
Supplier Name

DIVERSITY TRAVEL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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