Tender

Grounds Maintenance at DSRL

UNIVERSITY OF DERBY

This public procurement record has 1 release in its history.

Tender

18 Feb 2025 at 09:29

Tender Notice
Summary of the contracting process

The University of Derby has initiated an open procurement process for grounds maintenance services at their student residences, managed by Derby Student Residences Ltd. This tender, identified as "PROC OC RFQ 1414", falls under the grounds maintenance industry category (CPV 77314000) and is valued between £100,000 and £150,000. The contract period is set from 21 April 2025 to 20 April 2030, with a three-year agreement initially, extendable by up to two years in 12-month increments. The procurement stage is currently in the tender phase, with a submission deadline of 21 March 2025. Interested parties are encouraged to attend the site open day on 21 February 2025, which will take place across various university residence locations in Derby, East Midlands, UK.

This tender represents a valuable opportunity for businesses specialising in grounds maintenance, particularly those that are small and medium-sized enterprises (SMEs) or voluntary, community and social enterprises (VCSEs). The open procedure below threshold allows for broad competition, enabling firms that meet the necessary criteria to bid. Successful bidders will benefit from a stable and potentially long-term engagement, fostering business growth and establishment within the public sector. To compete effectively, businesses should ensure they are registered on the University of Derby's procurement portal, Oracle, and familiarise themselves with the local requirements and scope of the maintenance tasks outlined.

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Notice Information

Notice Title

Grounds Maintenance at DSRL

Notice Description

This opportunity is for the Grounds Maintenance at some of the University of Derby's Student Residences (run by Derby Student Residences Ltd). This covers all regular grounds maintenance requirements, including but not limited to, Grass cutting, hedge trimming, weed killing & borders. It is envisaged that this will be a 3 year agreement, with the option to extend for a further 2 years, in 12 month increments. DSRL will be conducting a site open day for Grounds Maintenance Suppliers to attend and accurately price a full quotation. This will take place on Friday 21st February 2025, between 11:00 - 14:30. Below are the arrival times for the day, and the contact at DSRL who will grant access. 11:00 - St Christopher's Court (Adam) 11:30 - Nunnery Court (Sara) 12:00 - Princess Alice Court (Adam) 12:30 - Darley Bank (Sara) 13:00 - Peak Court (Adam) 13:30 - Agard Court (Adam) 14:00 - Flamsteed Court (Sara) Please contact Adam Lindley on the following email to confirm your attendance: A.Lindley@Derby.ac.uk The full tender documentation is available to view free of charge on the University of Derby procurement portal - Oracle. This can be accessed via following the steps and registering as a prospective supplier, and following the how to guides on the website: Details about how to register as a supplier: https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/ In order to register & access the Oracle system: https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/prospective-suppliers/ Once registered as a supplier, user guides on how to respond to tender opportunities: https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/supplier-info/existing-suppliers/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-77a48557-d40a-4c86-8eb8-a738fdec7466
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/31e60cb5-f122-4b42-890c-d8ef52f66cdd
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£150,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Feb 20251 years ago
Submission Deadline
21 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 Apr 2025 - 20 Apr 2030 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF DERBY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DERBY
Postcode
DE22 1GB
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Allestree
Westminster Constituency
Mid Derbyshire

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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