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Microsoft Server and Subscription Renewal 23/24

BATH SPA UNIVERSITY

This public procurement record has 1 release in its history.

Award

21 Oct 2026 at 12:24

Award Notice
Summary of the contracting process

Bath Spa University bought Microsoft 365 user licences and associated Microsoft server licences, with optional Microsoft services. This is a software licensing and subscription requirement, categorised as goods, with related IT services. The requirement supports the university’s use of Microsoft products; the purchase description does not define particular server products, licence quantities or optional services. Delivery is in the South West of England. The buyer is Bath Spa University, based in Bath. The selected supplier, Softcat Ltd, is a large company, showing that this requirement was delivered through an established technology reseller rather than directly by a software publisher.

The procurement is complete and Softcat Ltd was awarded the contract on 17 October 2023. The awarded value was £220,714.82. The contract ran from 18 October 2023 to 31 October 2024. Bath Spa University used a selective call-off from a framework agreement. The procurement was for one overall requirement, rather than separate lots, and was classified as a goods purchase. The stated estimated value was also £220,714.82. The available procurement information does not set out specific evaluation weightings or detailed eligibility conditions; it does indicate that the opportunity was not considered suitable for SMEs or voluntary, community and social enterprises.

For suppliers serving higher education or other organisations with Microsoft estates, this award evidences demand for combined Microsoft 365 user subscriptions, server licensing and potentially associated services. A credible competitor when this requirement returns would need to source and manage both user and server licences, understand Microsoft licensing and subscription arrangements, and support the buyer in maintaining continuity across its Microsoft environment. The award went to a large technology supplier through a framework call-off, so established framework access and the capacity to handle a sizeable, multi-product licensing requirement are commercially relevant. The purchase also indicates that the buyer values a single supplier able to coordinate licensing across cloud-based user services and server infrastructure, rather than treating these as unrelated purchases.

How relevant is this notice?

Notice Information

Notice Title

Microsoft Server and Subscription Renewal 23/24

Notice Description

The provision of Microsoft 365 User licensing as well as associated Server licensing with optional Microsoft services included

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-77fcc40c-cbe5-41ae-b09f-0a8953bcb827
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/dbaa22d6-44d3-4591-97f7-3b05f2671f43
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£220,714 £100K-£500K
Lots Value
Not specified
Awards Value
£220,714 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
21 Oct 20266 days ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
17 Oct 20233 years ago
Contract Period
18 Oct 2023 - 31 Oct 2024 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
BATH SPA UNIVERSITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BATH
Postcode
BA2 9BN
Postcode Area
Bath
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK5 West of England
Small Region (ITL 3)
TLK52 Bath & North East Somerset and South Gloucestershire
Delivery Location
TLK South West (England)
Local Authority
Bath and North East Somerset
Electoral Ward
Saltford
Westminster Constituency
North East Somerset and Hanham

Supplier Information

Number of Suppliers
1
Supplier Name

Softcat Plc

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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