Tender

Computerised Maintenance Management System

UNITED KINGDOM ATOMIC ENERGY AUTHORITY

This public procurement record has 1 release in its history.

Tender

31 Jul 2024 at 17:07

Tender Notice
Summary of the contracting process

The United Kingdom Atomic Energy Authority (UKAEA) is currently in the tender stage for procuring a Computerised Maintenance Management System (CMMS). This opportunity falls under the industry category of "Software package and information systems" with specific emphasis on facilities management software. The procurement process follows a restricted procedure, and the deadline for tender submissions is set for 3rd September 2024. The successful bidder will commence the contract on 16th December 2024, with the contract period ending on 15th December 2027. The tender is open to deliveries in the United Kingdom and other specified regions, with an estimated contract value of £4,080,000, inclusive of VAT.

This tender presents substantial opportunities for businesses specialising in software development, particularly those focusing on maintenance and facility management solutions. Companies adept at integrating comprehensive enterprise asset management, maintenance scheduling, and regulatory compliance features within a user-friendly platform will find this contract beneficial for growth. Organisations providing mobile and offline system access, robust reporting, and workflow management capabilities are well-suited to compete. Additionally, the procurement is conducive for Small and Medium-sized Enterprises (SMEs) and Voluntary, Community, and Social Enterprises (VCSEs), providing a competitive edge for businesses in these categories looking to expand their market presence.

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Notice Information

Notice Title

Computerised Maintenance Management System

Notice Description

The UKAEA has a requirement for a Computerised Maintenance Management System to support the Building and Facilities Management Department carry out multiple projects and day to day work across site with the direct participation of contracted building/facilities management contractors. The overall requirements for the CMMS are to have a tool in which: Job requests created through a remote Helpdesks, identification of callers. Duplicate and follow on work orders. Maintenance Plan and Maintenance Schedule, including managing multiple maintenance strategies Maintenance Projects and associated work orders. Manage the performance of Planned and Reactive work against SLA / KPI's Workflows and authorisations . Customer self-service portal, to raise and track tickets raised and request for services. Term (Prime) Contractor and Sub contractor access through a system Portal to create, view, update status and complete work orders. Full enterprise Asset Management, managing assets through the whole asset lifecycle. Asset management framework, tagging of assets, categorisation of assets (SFG20), registration of new assets. Asset compliance showing all the regulatory compliance in a building or asset group. Location Hierarchies and their details, from a geographic location, site, building, functional areas and room. The status of the location must be able to be displayed. Audits and Inspections against locations, asset groups and jobs completed. Notifications and Alerts as to the progress of work orders and when approaching deadlines or SLA's. Inventory stock software system to capture all existing spares and consumables, allocations to jobs, stock location and re-order. Contract Management details, templates and performance criteria. Lease Management to hold lease details, manage onboarding process, inspections and complaints. Reporting across all application functions, standard and user created reports and dashboards. Integrations and interfaces with SFG20, BIM COBIE files, MS Power BI. System access via mobile devices, with the ability to work offline. The requirements will include but not be limited to mobilisation, training , integration and on-going service support. Value includes VAT and includes all extensions, mobilisation and inflationary increases.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-784cae29-28ad-49b6-9e40-18268769a3b0
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/aa26bd4b-c52e-436f-a574-2fc0fec47345
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

48420000 - Facilities management software package and software package suite

48421000 - Facilities management software package

48422000 - Software package suites

Notice Value(s)

Tender Value
£4,080,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20241 years ago
Submission Deadline
3 Sep 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
16 Dec 2024 - 15 Dec 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNITED KINGDOM ATOMIC ENERGY AUTHORITY
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ABINGDON
Postcode
OX14 3DB
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
Not specified
Local Authority
South Oxfordshire
Electoral Ward
Sandford & the Wittenhams
Westminster Constituency
Didcot and Wantage

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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