Award

Vending machines (Drinks and Snacks) Service

INFORMATION COMMISSIONER'S OFFICE

This public procurement record has 3 releases in its history.

Award

04 Sep 2018 at 09:54

Award Notice
TenderAmendment

31 May 2018 at 08:21

Tender Notice
Tender

31 May 2018 at 08:12

Tender Notice
Summary of the contracting process

The Information Commissioner's Office (ICO) has awarded a contract for the provision of vending machine services titled "Vending machines (Drinks and Snacks) Service". This procurement falls under the goods category, specifically regarding vending machines classified under CPV code 42933000. The contract was awarded to Refreshment Systems Limited for an amount of £86,000, commencing from 3rd September 2018, with an initial duration of three years and options for two one-year extensions. The tender was publicly announced with a closing date for submissions set for 29th June 2018, located in Wilmslow, England (postal code SK9 5AF).

This tender presents significant opportunities for businesses specialising in vending machine services, including those that can provide free-vend hot drinks as well as snack and cold drinks vending options. Companies that can ensure reliable maintenance and refill services will be particularly well-suited to compete for this contract, as the ICO seeks to maintain its service levels while updating its facilities. Small and medium enterprises (SMEs) in the relevant sectors are encouraged to participate, as the contract's structure promotes competition and innovation in service delivery.

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Notice Information

Notice Title

Vending machines (Drinks and Snacks) Service

Notice Description

***Contract awarded for an initial 3 year term followed by 2 annual extensions ***The ICO is seeking provision of vending machine services as follows: * Free to vend hot drinks machines. We currently have three provided in Wycliffe House: one in a social space, one in a meeting suite and one on the second floor extension these will be free vend machines. We are seeking to replace these drinks machines and add an extra machine for Kings Court, so we will have four in total. * Refill service for all of the above. * Maintenance service for all of the above. * One pay-vending snack machine to be based in the Wycliffe House social space [Kings Court would not have the room for a snack machine] * One pay-vending cold drinks vending machine to be based in the Wycliffe House social space. Our intention is to replace the current provision with similar facilities, and we seek quotations on that basis. For the avoidance of doubt, the vending machines themselves will remain the property of the Supplier (or the Supplier's supplier) and title will not pass to the Commissioner. All consumable products and supplies used for the stocking and refilling of the hot drinks, cold drinks and snack machines shall also remain the property of the supplier. The anticipated contract period is 36 months, with the options to extend for two further 12 month periods. To receive tender documents, please email procurement@ico.org.uk The Closing date for receipt of tenders is 17.00hours, Friday 29th June 2018. Late submissions will be rejected, it is the responsibility of the Tenderer to ensure that submissions are received by the ICO on time.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7945087d-0640-4afa-8fd8-02faf79b0516
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/04652214-e4b4-412c-bf59-e4970b8a2ef6
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

42 - Industrial machinery

CPV Codes

42933000 - Vending machines

Notice Value(s)

Tender Value
£1
Lots Value
Not specified
Awards Value
£86,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Sep 20187 years ago
Submission Deadline
29 Jun 2018Expired
Future Notice Date
Not specified
Award Date
16 Aug 20187 years ago
Contract Period
2 Sep 2018 - 2 Sep 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
INFORMATION COMMISSIONER'S OFFICE
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WILMSLOW
Postcode
SK9 5AF
Post Town
Stockport
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD6 Cheshire
Small Region (ITL 3)
TLD62 Cheshire East
Delivery Location
Not specified
Local Authority
Cheshire East
Electoral Ward
Wilmslow West and Chorley
Westminster Constituency
Tatton

Supplier Information

Number of Suppliers
1
Supplier Name

REFRESHMENT SYSTEMS

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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