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121_24 Sandwiches and Food-to-Go

ESPO

This public procurement record has 4 releases in its history.

Award

14 Jun 2024 at 16:13

Award Notice
Tender

21 Feb 2024 at 14:18

Tender Notice
Planning

23 Jan 2024 at 15:57

Planned Procurement Notice
Planning

12 Oct 2023 at 09:38

Planned Procurement Notice
Summary of the contracting process

The buying organisation, Espo, is seeking to establish a multi-supplier framework for the supply and distribution of pre-packed sandwiches and associated food-to-go products. The procurement is in the procurement stage of award with a contract period starting on July 1, 2024, and ending on June 30, 2026. The total estimated value of the contract is £30,000,000 GBP. The industry category for this tender is prepared bread products, with additional classifications including sandwiches and prepared pasta. The procurement method used is an open procedure above the threshold, with the tender period ending on March 28, 2024.

This tender presents opportunities for businesses in the food industry interested in supplying pre-packed sandwiches and food-to-go products. Small and medium-sized enterprises (SMEs) and organisations within the voluntary, community, and social enterprise sectors are particularly suitable to compete for this contract. The location for delivery is in the United Kingdom. Interested businesses can register on the EastMidsTenders portal to express interest in this tender opportunity.

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Notice Information

Notice Title

121_24 Sandwiches and Food-to-Go

Notice Description

ESPO is seeking to put in place a multi-supplier framework for the supply and distribution of a range of pre-packed sandwiches and associated food-to-go products. The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated includes the option period. Suppliers must have, and retain throughout the framework lifetime, a relevant third-party food safety accreditation (such as BRC, STS) in relation to the manufacture and/or storage of Food products. Failure to retain such accreditation must be immediately reported to ESPO and will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement. Certificate copies will be sent to ESPO annually, on the expiry/renewal date of such accreditation. As part of the on-going contract management process, throughout the period of the Framework Agreement, ESPO shall monitor the financial stability of the awarded Supplier by reference to credit rating agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement. Additional information: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-79f72afe-9c09-437e-89b5-17ba600ce977
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/8de5ab5a-ca55-4560-aa14-ba6ec66b21bd
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15811500 - Prepared bread products

15811510 - Sandwiches

15811511 - Prepared sandwiches

15851200 - Prepared pasta and couscous

15851210 - Prepared pasta

Notice Value(s)

Tender Value
£30,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
£30,000,000 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Jun 20242 years ago
Submission Deadline
28 Mar 2024Expired
Future Notice Date
12 Feb 2024Expired
Award Date
7 Jun 20242 years ago
Contract Period
1 Jul 2024 - 30 Jun 2026 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
ESPO
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEICESTER
Postcode
LE19 1ES
Postcode Area
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
Not specified
Local Authority
Blaby
Electoral Ward
Enderby
Westminster Constituency
South Leicestershire

Supplier Information

Number of Suppliers
8
Supplier Names

Anchor Catering Limited

SAMWORTH BROTHERS LIMITED

Norfolk Catering

On A Roll Sandwich Company Limited

PJS Foods Limited

Raynor Foods Limited

Simply Lunch

Real Wrap Co Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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