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Records Management & Confidential Waste Shredding

Pension Protection Fund

This public procurement record has 2 releases in its history.

AwardUpdate

31 Jul 2026 at 12:08

Award Notice
Award

02 Mar 2023 at 09:04

Award Notice
Summary of the contracting process

The Pension Protection Fund bought records management and confidential waste shredding services for its operations in London. The requirement covers the handling and management of records together with the secure destruction of confidential waste. It is a services procurement, classified under records management (CPV 79996100). The work was procured as a call-off from the CCS RM6175 Records Information Management, Digital Solutions and Associated Services framework, so it relates to a defined public-sector records and information management supply route rather than a standalone open-market contract. Businesses in this field would need to support the Pension Protection Fund’s London-based requirements across both records management and confidential document destruction.

The procurement has been completed and awarded following a selective call-off from a framework agreement. The tender deadline was 20 January 2023 at 13:00 UTC, and the contract was awarded to Restore plc on 14 February 2023. The awarded value is £80,000. The contract runs from 25 February 2023 to 24 February 2027, with an optional three-year extension structured as two years plus one year; the full potential term would end on 24 February 2030. The published requirement describes the £80,000 value as accounting for the potential seven-year term. The contract is for one service requirement delivered in London, and the procurement was identified as suitable for small and medium-sized enterprises.

This award demonstrates demand from the Pension Protection Fund for a combined records management and confidential waste shredding service delivered in London. A credible competitor for a future requirement would need practical capability in managing business records securely, controlling their storage or handling, and destroying confidential waste in a dependable and auditable way. The successful supplier was a large organisation, indicating that operational capacity and the ability to manage the buyer’s complete requirement were important in practice, although the procurement was marked as suitable for SMEs. Relevant businesses would also need access to the CCS RM6175 framework route, or an equivalent route used by the buyer, and the ability to provide a joined-up service rather than only one isolated activity.

How relevant is this notice?

Notice Information

Notice Title

Records Management & Confidential Waste Shredding

Notice Description

Records Management and confidential waste shredding services. Framework call-off 'CCS RM6175 Records Information Management, Digital Solutions and Associated Services' Contract term has optional 3-year extension period (2+1). Full potential term would expire 24 February 2030. Stated value on Notice takes into account that potential 7 year term.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7af33f37-023b-487b-a274-4ad2e6f6add7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ad987403-2e78-4d63-a118-ff52272cbdce
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79996100 - Records management

Notice Value(s)

Tender Value
£80,000 Under £100K
Lots Value
Not specified
Awards Value
£80,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
31 Jul 20263 weeks ago
Submission Deadline
20 Jan 2023Expired
Future Notice Date
Not specified
Award Date
14 Feb 20233 years ago
Contract Period
25 Feb 2023 - 24 Feb 2027 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Pension Protection Fund
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CROYDON
Postcode
CR0 2NA
Postcode Area
Croydon
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI6 Outer London - South
Small Region (ITL 3)
TLI62 Croydon
Delivery Location
TLI London
Local Authority
Croydon
Electoral Ward
Fairfield
Westminster Constituency
Croydon West

Supplier Information

Number of Suppliers
1
Supplier Name

Restore PLC

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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