Tender

Contract for the Supply of an Electronic Ordering System

GATESHEAD COUNCIL

This public procurement record has 1 release in its history.

Tender

18 Nov 2016 at 20:17

Tender Notice
Summary of the contracting process

Gateshead Council is seeking suppliers for a contract titled "Contract for the Supply of an Electronic Ordering System" aimed at improving the school meals service across 69 primary and special schools in Gateshead. The procurement is currently in the tender stage, with the submission deadline set for 3rd May 2016. The contract, classified under the software package and information systems category, has an estimated value of £190,000, with a minimum financial threshold of £160,000. The contract is expected to commence on 2nd June 2016 and last until 31st July 2021. This open procurement process invites competitive bids, encouraging participation from interested vendors.

This tender presents a significant opportunity for businesses specialised in software development and system integration, particularly those focused on solutions for educational settings. Firms that can demonstrate expertise in automating meal ordering, attendance tracking, and data management would be particularly well-suited to compete. The implementation of the electronic ordering system is expected to reduce food waste and enhance service efficiency, aligning well with the growing demand for innovative solutions in the public sector.

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Notice Information

Notice Title

Contract for the Supply of an Electronic Ordering System

Notice Description

Gateshead School Catering (the Council) currently provides a school meals service in 69 primary and special schools throughout the borough of Gateshead. In all of these schools the handling of dinner monies and the ordering of meals each day is completed through manual systems which vary from school to school. The Council charges schools for the total number of meals served each week and schools then break down the number of free and paid meals. The schools currently collect and manage paid dinner monies. The Council prepares meals in bulk as there is no system in place to supply the kitchen staff with a list of chosen meals prior to service, therefore the Council experiences a higher than necessary volume of food waste each school day. The Council requires a software solution (the System) that automates the ordering of meals in schools, the registration of child attendance and the management of data input by schools regarding payments received by them for meals. The System should remove the need for daily bulk preparation of meals and thus reduce food waste, speed up the service of food and provide a full reporting functionality. The System is to be offered to all primary schools where the Council provides a school meals service (at present, 69 schools); however there is no guarantee that every school will require use of the System. Please log onto the NEPO Portal, register your interest and download the documents for full details of this requirement. Additional information: Instructions to Suppliers: Please log onto the NEPO Portal (www.nepoportal.org), register your interest and download the documents for full details of this requirement. If you need any assistance doing so please contact the Portal Help Desk on 0191 261 3940

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7be08b97-adc9-11e6-9901-0019b9f3037b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/fca0ee65-8794-474b-aade-eefc2e28bb0c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£190,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
18 Nov 20169 years ago
Submission Deadline
3 May 2016Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
2 Jun 2016 - 31 Jul 2021 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
GATESHEAD COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
GATESHEAD
Postcode
NE8 1HH
Post Town
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
Gateshead
Electoral Ward
Bridges
Westminster Constituency
Gateshead Central and Whickham

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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