Tender

HFEA Transformation Project - Dynamics 365 & SharePoint

HUMAN FERTILISATION AND EMBRYOLOGY AUTHORITY (HFEA)

This public procurement record has 3 releases in its history.

Tender

01 Nov 2024 at 11:00

Tender Notice
Tender

27 Sep 2024 at 16:14

Tender Notice
Tender

04 Sep 2024 at 14:47

Tender Notice
Summary of the contracting process

The Human Fertilisation and Embryology Authority (HFEA) is in the Tender stage for its Transformation Project, which aims to replace its existing bespoke regulatory licence management system with Microsoft Dynamics 365 and related cloud portal technologies. This project, under the classification of IT services: consulting, software development, Internet, and support (CPV code 72000000), is located in the United Kingdom and has an intended contract term of 30 months, comprising an 18-month build followed by 12 months of service, with the possibility of a 12-month extension. The estimated contract value for the initial period is £690,000 exclusive of VAT. The tender process is following an open procedure (above threshold) and the tender period ends on 30th October 2024. The contract is expected to start on 6th January 2025 and end on 5th July 2027. The buying organisation is based at Quarry House, Leeds, with contact person Martin Robbins available for any queries.

This tender presents significant opportunities for businesses specialising in IT services, particularly in transitioning to cloud-based systems and integrating upcoming technologies such as AI. The project is suitable for SMEs and VCSEs, providing a substantial growth opportunity for businesses with expertise in Microsoft Dynamics 365 and SharePoint implementation. Companies with a robust track record in IT consulting, software development, and long-term system sustainability will find this contract aligns well with their capabilities, offering not just financial rewards but also a prestigious partnership with a key government authority. Registering through the DHSC Atamis eTendering System is essential for participating and accessing all necessary documents and instructions.

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Notice Information

Notice Title

HFEA Transformation Project - Dynamics 365 & SharePoint

Notice Description

The HFEA is seeking to replace its bespoke regulatory licence management system (Epicentre) and web portal used by licenced clinics with Microsoft Dynamics 365 and related cloud portal technologies and is seeking to appoint a delivery partner to assist with the transformation. It's imperative the HFEA use this funding wisely to not only ensure the HFEA adopt sustainable systems for the future, but also so we can be in position to make use of upcoming new technologies, such as AI, without needing to redevelop systems. Contract Project Reference: C303636 Intended contract term: Initial period of 30 month (18 month build, 12 month service) with the option to extend for a further period of 12 months Estimated contract value initial period: PS690,000 exclusive of VAT. The opportunity will be available on the DHSC Atamis eTendering System. Select this link to access and register your organisation to the Atamis system https://health-family.force.com/s/Welcome, if you have not already done so. To find this opportunity in the eTendering system, select "Find Opportunities" and then search by project number or title. Once you have found the Opportunity, press the 'Register Interest' button to register your interest. This will make the project to appear on 'My proposals and quotes'. From there you can review documents, send clarification messages, submit the response, or decline to respond, if you decide not to participate in the opportunity. For full details on the instruction to tender and terms of participations please refer to the Invitation to Tender document Additional information: To express interest and participate in the tender, please register and apply via Atamis e-sourcing portal https://health-family.force.com/s/Welcome. Should Tenderers have any queries, or having problems using the portal, they should contact Helpdesk at: Phone: 0800 9956035 E-mail: support-health@atamis.co.uk

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7d25df58-7b62-4edf-b46c-f91734bec9c9
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6bfd7b23-2043-49d3-b796-39058985126b
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£690,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
1 Nov 20241 years ago
Submission Deadline
30 Oct 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
6 Jan 2025 - 5 Jul 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HUMAN FERTILISATION AND EMBRYOLOGY AUTHORITY (HFEA)
Additional Buyers

DEPARTMENT OF HEALTH AND SOCIAL CARE (DHSC)

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS2 7UE
Post Town
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Little London & Woodhouse
Westminster Constituency
Leeds Central and Headingley

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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