Tender

UOS-S00927 Marquee Hire

UNIVERSITY OF SUFFOLK

This public procurement record has 1 release in its history.

Tender

19 Feb 2025 at 16:25

Tender Notice
Summary of the contracting process

The University of Suffolk is inviting tenders for the hire of a marquee and luxury portable toilet facilities for its graduation ceremonies scheduled from 18 to 22 October 2025. This procurement falls under the industry category of event services (CPV 79952000) and will take place at the Ipswich waterfront, specifically in the Wharf car park. The tender, initiated through an open procedure, was published on 19 February 2025, and interested suppliers must submit their offers by 24 March 2025 at 17:00. The contract, potentially extendable four times for one year each, totals an estimated value of £750,000, adjusting for inflation after the initial year.

This tender presents a significant opportunity for businesses specialising in event planning and equipment hire, particularly those experienced in providing marquee setups and portable facilities. Given the scale and public nature of the event, it is well-suited to SMEs and VCSEs that can demonstrate both reliability and a high-quality service. The open procurement method ensures fair competition, making it an ideal project for regional companies aiming to expand their portfolio with a prestigious university event.

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Notice Information

Notice Title

UOS-S00927 Marquee Hire

Notice Description

The University of Suffolk require a suitably experienced and capable supplier to provide hire of a marquee and luxury portable toilet facilities for the University's graduation ceremonies in October 2025, with a University only option to extend the contract on four occasions, each extension being for one additional year, making the maximum contract length 5 years in total. The maximum estimated total value in II 1.5 only applies if the contract is extended and is subject to inflationary increase after the initial 12 months. The graduation ceremonies will take place from Saturday 18 to Wednesday 22 October 2025 at the University of Suffolk on the Ipswich waterfront. The marquee and toilet facilities will be positioned in the Wharf car park (Orwell Quay, Ballast Wharf Walk, Wykes Bishop St, Ipswich, IP3 0DT). Delta E-Sourcing Access Code 5CSD87A836

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7d8a2d5c-896a-44b1-ba64-df99d1010f93
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/263d06d7-1ba2-4a6d-8c59-5aceb492b631
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
19 Feb 20251 years ago
Submission Deadline
24 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
30 Sep 2025 - 31 Oct 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SUFFOLK
Contact Name
Not specified
Contact Email
n.hopgood@uos.ac.uk
Contact Phone
+441473338350

Buyer Location

Locality
IPSWICH
Postcode
IP4 1QJ
Post Town
Ipswich
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH6 Suffolk
Small Region (ITL 3)
TLH62 Ipswich
Delivery Location
Not specified
Local Authority
Ipswich
Electoral Ward
Alexandra
Westminster Constituency
Ipswich

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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