Planning

Defra Buildings Occupancy Project (Headcount/Footfall/Utilisation)

DEFRA NETWORK ETENDERING PORTAL

This public procurement record has 1 release in its history.

Planning

06 Mar 2020 at 11:24

Market Engagement Notice
Summary of the contracting process

The procurement process titled "Defra Buildings Occupancy Project (Headcount/Footfall/Utilisation)" is being conducted by the Defra Network eTendering Portal, located in London, England. This project falls under the software package and information systems industry category, with a focus on facilities management software. Currently in the planning stage, the engagement end date is set for 17th March 2020, and a supplier engagement meeting is scheduled for 18th March 2020 in Central London, inviting suppliers to discuss the project to ensure alignment with market expectations.

This tender presents a notable opportunity for businesses specialising in software solutions and facilities management technologies. Companies that can provide innovative, software-driven systems for real-time occupancy and utilisation measurement would be particularly well-suited to compete. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) are encouraged to participate, as the project aims to engage with diverse suppliers capable of delivering effective solutions for Defra's occupancy needs.

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Notice Information

Notice Title

Defra Buildings Occupancy Project (Headcount/Footfall/Utilisation)

Notice Description

Defra would like to invite suppliers to a meeting on 18th March 2020 in Central London to discuss their plans to run an Occupancy project in some of their buildings. The aim of this is to ensure that our forthcoming tender is aligned to the market and has realistic expectations. Defra (Department for Environment, Food and Rural Affairs) is seeking a means to more accurately calculate space occupancy and utilisation to ensure we do not breach fire or welfare regulations whilst striving to accommodate all our customers. In order to do this accurately we must understand the number of people in an office at a given period of time (occupancy) as well as how often the office is used, by whom and for what purpose (utilisation). Knowing both metrics is critical to assure accuracy in forecasting space required to support our customers; budgeting; and future opportunities to cut costs, services etc. Historically we have utilised contractors to manually record utilisation of a building, marking down attendance, counting heads, noting what people are doing and where, which is both laborious, intrusive and delivers data that quickly becomes dated and obsolete. We are now seeking to implement software driven technology which will allow us to visualise footfall in real time and provide the ability to report on actual space use. This technology will allow us to determine if our space is being utilised safely & efficiently; if employee needs are being met by their environment, and if there is an opportunity to upgrade or downsize to increase productivity or decrease cost. Currently we are expecting to deliver 2-3 installations per year across this contract though this is subject to change depending on varying government pressures If you can deliver this kind of project for us please come to our supplier engagement day - to register please email Elizabeth.davies@defra.gov.uk and you will be sent further details

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7daa978b-c3f6-4084-b99f-b8ef9453137b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/76162bba-b8b6-435a-ad17-8adb524b69f8
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Not specified
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

48000000 - Software package and information systems

48420000 - Facilities management software package and software package suite

48421000 - Facilities management software package

79993000 - Building and facilities management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 20205 years ago
Submission Deadline
Not specified
Future Notice Date
17 Mar 2020Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEFRA NETWORK ETENDERING PORTAL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SW1P 3JR
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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