Notice Information
Notice Title
Early market engagement for Food Retail, Delivered Hospitality and Events Management systems
Notice Description
Newcastle University are reviewing their Food Retail, Delivered Hospitality and Events Management systems. The University has approximately 6,000 staff and 24,000 students. The Hospitality & Commercial Services turnover, pre-Covid, was in the region of PS5.2m and provided the following services: 1. a catered halls of residence supporting approximately 800 first year students. 2. 19 retail outlets (cafes and restaurants) currently with 31 tills, including loyalty and promotion schemes to encourage customer retention and growth. 3. conference bookings, managing venues and on-site accommodation. 4. event catering looking after both internal meetings / events and external conference customers, delivered across Campus from a central production site. A number of different systems are currently used to manage these, some interfaced but also with some manual processes to transfer information. Ideally one system would be able to manage all services, or we'd be looking to reduce the number of systems and the manual processes. The University's SAP system will / is expected to be used for processing invoices and paying suppliers, and overall financial reporting. Also: On the retail side, there is a need to develop pre-paid catering packages for students not in catered halls of residences to use in the retail outlets, improve management accounting reporting and management of performance. On the event catering and conference side, there is a need to improve the ability for customers to book and manage their events, to communicate more effectively with customers and to improve back office efficiency. In preparation for a tender exercise, the University is conducting early market engagement to better understand possible solutions and estimated costs. To this end we are seeking discussions with companies who could potentially supply some or all of our requirements. Please register your interest on the Unversity's e-tender system - ProContract: https://procontract.due-north.com/Login including information about the services your system covers, an overview of the functionality, and what differentiates your system and company from others in the market.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-7e2b3836-dde1-4ddd-bc9f-d583d329d377
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/69389a66-488a-4eac-b61a-a9852f952bce
- Current Stage
- Planning
- All Stages
- Planning
Procurement Classification
- Notice Type
- Market Engagement Notice
- Procurement Type
- Standard
- Procurement Category
- Not specified
- Procurement Method
- Not Specified
- Procurement Method Details
- Not specified
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48110000 - Point of sale (POS) software package
48422000 - Software package suites
48445000 - Customer Relation Management software package
48450000 - Time accounting or human resources software package
48480000 - Sales, marketing and business intelligence software package
Notice Value(s)
- Tender Value
- £150,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 8 Jun 20214 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- 8 Sep 2021Expired
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Planning
- Lots Status
- Not Specified
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- NEWCASTLE UNIVERSITY
- Contact Name
- Steven Hogg
- Contact Email
- steven.hogg@ncl.ac.uk
- Contact Phone
- +44 1912086476
Buyer Location
- Locality
- NEWCASTLE UPON TYNE
- Postcode
- NE1 7RU
- Post Town
- Newcastle upon Tyne
- Country
- England
-
- Major Region (ITL 1)
- TLC North East (England)
- Basic Region (ITL 2)
- TLC4 Northumberland, Durham and Tyne & Wear
- Small Region (ITL 3)
- TLC43 Tyneside
- Delivery Location
- TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
-
- Local Authority
- Newcastle upon Tyne
- Electoral Ward
- Monument
- Westminster Constituency
- Newcastle upon Tyne Central and West
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/69389a66-488a-4eac-b61a-a9852f952bce
8th June 2021 - Early engagement notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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