Award

Cloud Based Booking System

THE PENSIONS REGULATOR

This public procurement record has 1 release in its history.

Award

15 Jul 2025 at 12:07

Summary of the contracting process

The procurement process for a Cloud Based Booking System was conducted by The Pensions Regulator, located in Brighton, England. This procurement, which falls under the industry category of 'Software package and information systems', aimed to allow the regulator to efficiently manage office resources like desks, meeting rooms, and car park provisions, including occupancy sensors. The process followed a selective procurement method through a call-off from a framework agreement and was completed with an award made on 1 July 2025 to Hubstar Systems Limited. The original tender period concluded on 21 May 2025, and the contractual obligations are set to continue from 14 July 2025 to 30 November 2028.

This tender presents significant opportunities for business growth, particularly for small and medium-sized enterprises (SMEs) that specialise in providing innovative software solutions and services. Firms with expertise in developing and managing booking systems, especially those that can offer supplementary professional services, are well-suited to compete for such government contracts. The involvement of The Pensions Regulator indicates a stable and sizeable engagement, valued at £280,000, likely to attract suppliers interested in long-term, digitally-driven projects in the public sector. Businesses capable of offering scalable, flexible solutions such as cloud-based technologies stand to benefit the most from this tender.

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Notice Title

Cloud Based Booking System

Notice Description

Provision of a Cloud Based Booking System to The Pensions Regulator to allow the Buyer to book office resources such as desk, meeting rooms and car parking. This contract also covers occupancy sensors. This contract contains an optional 12-month extension and the contract value shown is inclusive of that extension option. The contract value shown in also inclusive of additional budget for ad hoc professional services which may or may not be used.

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-7f617fbb-4600-4a1d-8af0-614b22c9668b
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/41c6c131-4cbe-434c-917b-f55da31b612e
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems


CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£280,000 £100K-£500K
Lots Value
Not specified
Awards Value
£280,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
15 Jul 20257 months ago
Submission Deadline
21 May 2025Expired
Future Notice Date
Not specified
Award Date
30 Jun 20257 months ago
Contract Period
13 Jul 2025 - 30 Nov 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
THE PENSIONS REGULATOR
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BRIGHTON
Postcode
BN1 6AF
Post Town
Brighton
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ21 Brighton and Hove
Delivery Location
TLJ South East (England)

Local Authority
Brighton and Hove
Electoral Ward
Preston Park
Westminster Constituency
Brighton Pavilion

Supplier Information

Number of Suppliers
1
Supplier Name

HUBSTAR SYSTEMS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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