Tender

Electoral Management Software

OXFORD CITY COUNCIL

This public procurement record has 3 releases in its history.

TenderAmendment

29 Nov 2024 at 14:20

Tender Notice
TenderAmendment

29 Nov 2024 at 13:30

Tender Notice
Tender

29 Nov 2024 at 13:30

Tender Notice
Summary of the contracting process

Oxford City Council is seeking to procure an electoral management software system to facilitate elections and electoral registration in compliance with legislative requirements and best practices. This open tender, classified under the industry-specific software package category (CPV 48100000), invites bids from qualified suppliers. The procurement process commenced on 29th November 2024 with a tender submission deadline set for 6th January 2025. The contract, expected to begin on 20th May 2025 and conclude on 19th May 2028, encompasses services for approximately 140,818 residents and 55,238 households across Oxford. The delivery location is specified as OX1 1BX, United Kingdom, within the South East region, and the procurement method is an open procedure above the threshold.

This tender represents a significant opportunity for businesses specialising in software solutions, particularly those focused on electoral processes and public administration. Small and medium-sized enterprises (SMEs) are encouraged to apply, as the procurement process is open and the council is committed to fostering accountability and effective service delivery through its partnerships. Companies with expertise in software development, database management, and public administration consultancy are well-suited to compete for this contract, which promises both financial growth and a stable engagement period of three years.

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Notice Information

Notice Title

Electoral Management Software

Notice Description

An electoral management software system. The service is for the provision of software in order to run elections and electoral registration within legislation and good practice. Oxford City Council is the democratically elected body for Oxford with 48 Councillors. The Council is committed to providing accountability and effectiveness of its service delivery through its scrutiny, audit and area committees. The Council is a District Council, with responsibilities for running local planning, housing, environmental health, electoral registration, waste collection, leisure and parks services, markets and fairs, tourism and cemeteries for the city of Oxford. In partnership with other public, private, and voluntary agencies the Council provides a wide range of services for approximately 140,818 residents and approximately 55,238 households spread over 24 wards. (Figures as of 2021 Census). Additional information: Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8011e834-8cb0-4122-9410-fb179ed0a63e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/48fe1a74-cc09-4092-8d40-204c6defb900
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

48100000 - Industry specific software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Nov 20241 years ago
Submission Deadline
6 Jan 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
20 May 2025 - 19 May 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
OXFORD CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
OXFORD
Postcode
OX1 1BX
Post Town
Oxford
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ1 Berkshire, Buckinghamshire and Oxfordshire
Small Region (ITL 3)
TLJ14 Oxfordshire CC
Delivery Location
TLJ South East (England)
Local Authority
Oxford
Electoral Ward
Holywell
Westminster Constituency
Oxford West and Abingdon

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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