Award

WCC Outgoing Postage Service

WARWICKSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

17 Jun 2024 at 11:11

Award Notice
Tender

27 Feb 2024 at 09:26

Tender Notice
Summary of the contracting process

The Warwickshire County Council has awarded a contract for the provision of outgoing mail services to FCS Laser Mail. The contract, titled 'WCC Outgoing Postage Service', falls under the industry category of Postal and Telecommunications services. The contract is valued at £762,000 and has a contract period starting from June 10, 2024, and ending on June 9, 2028. The procurement process, initiated as a tender, had a tender period ending on March 27, 2024.

This contract presents business growth opportunities for suppliers capable of providing traditional outgoing mail services and implementing a hybrid mail solution. Small and medium-sized enterprises (SMEs) in the services sector would be well-suited to compete for this contract. Suppliers interested in bidding should ensure compliance with the specific requirements outlined by the Warwickshire County Council and be prepared to manage costs, implementation risks, and potential service disruptions effectively.

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Notice Information

Notice Title

WCC Outgoing Postage Service

Notice Description

Warwickshire County Council (the Council) is seeking to re-procure its outgoing mail contract. WCC currently operates a traditional mailroom, where franked mail is collected daily. Moving forward, under a new contract, there is an immediate need to continue sending traditional hard copy mail, along with a move to a hybrid mail solution within the contract term. WCC is therefore looking for a supplier who will work together with the Council to provide traditional outgoing mail services and to implement a hybrid solution within the timeframe of this contract. This will be subject to all costs, implementation risks and disruption to our current service being managed effectively by both WCC and our new partner for outgoing mail services. Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is: https://in-tendhost.co.uk/csw-jets/aspx/Home Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers. Additional information: Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest. The web address is: https://in-tendhost.co.uk/csw-jets/aspx/Home Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the in-tend correspondence function. However, if you are unable to register with the website please email us at procurement@warwickshire.gov.uk During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-802bdfc3-df17-4d2a-be7f-522e31c46cf7
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/3af64e54-7cf0-4ac5-96fd-f89dd4202689
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services

CPV Codes

64000000 - Postal and telecommunications services

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
Not specified
Awards Value
£762,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
17 Jun 20241 years ago
Submission Deadline
27 Mar 2024Expired
Future Notice Date
Not specified
Award Date
5 Jun 20241 years ago
Contract Period
9 Jun 2024 - 9 Jun 2028 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
WARWICKSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV34 4RL
Post Town
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

FCS LASER MAIL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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