Award

Fire Detection & Safety Systems Servicing & Maintenance

UNIVERSITY OF DERBY

This public procurement record has 4 releases in its history.

Award

05 Nov 2021 at 14:44

Award Notice
TenderAmendment

18 Aug 2021 at 08:07

Tender Notice
TenderAmendment

20 Jul 2021 at 15:20

Tender Notice
Tender

12 Jul 2021 at 09:46

Tender Notice
Summary of the contracting process

The University of Derby has initiated a tender for the "Fire Detection & Safety Systems Servicing & Maintenance" project, aimed at ensuring the effective servicing and maintenance of fire detection and life safety systems across its facilities in Derby, Buxton, Leek, and Chesterfield. This contract, valued at £600,000, will run from 12th November 2021 to 11th November 2025. The procurement method is selective, employing a restricted procedure. The tender period concluded on 13th August 2021, and the process is currently in the award stage.

This opportunity is particularly well-suited for small and medium-sized enterprises (SMEs) in the fire protection industry, including contractors with experience in servicing fire alarms, disabled refuge systems, gas suppression systems, and similar technologies. Companies that can demonstrate an understanding of operational minimisation disruptions, especially in student environments, would be advantageous in this competitive tendering process. The successful contractor will be expected to offer varied service levels, providing flexibility in approach and pricing to meet the university’s diverse needs.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Fire Detection & Safety Systems Servicing & Maintenance

Notice Description

Servicing & Maintenance of the Fire Detection Systems and Life Safety Systems This contract covers Fire Alarms, Disabled Refuge Systems, Gas Suppression Systems, Smoke Curtains, Central Battery Systems, Disabled Toilet Alarms and Magnetic Door Locks (Hold Open Units only). We will accept bids from both Gold Notifier and Notifier ESD Contractors . This contract will cover the University of Derby Tutorial Campuses, Student Residences and the Derby Theatre systems across Derby, Buxton, Leek and Chesterfield The University is looking to appoint a professional contractor who will work with us and understands the requirements for minimising disruption in Student Residences and Tutorial areas. The tender process will request pricing for 3 types of service levels. LEVEL 1 - Standard Service Contract to all sites. Call-outs at day or night to be charged labour, parts and % mark-up. LEVEL 2 - Service contract with an Engineer dedicated to the University of Derby (based at KR) but available to service all sites. Repairs during the working day will be charge at parts-only + mark up. Call-outs at night to be charged parts and labour. LEVEL 3 - Fully comprehensive. Parts and labour included for all Maintenance and Response Maintenance. This contract is a 24hr/365 day contract. There are times when some buildings are operating on a 24/7 schedule. Additional information: https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-80b1d824-4cfb-4e41-94d2-ece947b212fb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/d2ddb5bf-d0d5-4e5d-86b5-e9c8539bfc9f
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

CPV Codes

31625100 - Fire-detection systems

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
£378,156 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Nov 20214 years ago
Submission Deadline
13 Aug 2021Expired
Future Notice Date
Not specified
Award Date
5 Nov 20214 years ago
Contract Period
12 Nov 2021 - 11 Nov 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF DERBY
Contact Name
Jane Brailsford
Contact Email
j.brailsford@derby.ac.uk
Contact Phone
01332 592004

Buyer Location

Locality
DERBY
Postcode
DE22 1GB
Post Town
Derby
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF1 Derbyshire and Nottinghamshire
Small Region (ITL 3)
TLF11 Derby
Delivery Location
TLF East Midlands (England)
Local Authority
Derby
Electoral Ward
Allestree
Westminster Constituency
Mid Derbyshire

Supplier Information

Number of Suppliers
1
Supplier Name

GLOBAL FIRE SYSTEMS

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-80b1d824-4cfb-4e41-94d2-ece947b212fb-2021-11-05T14:44:17Z",
    "date": "2021-11-05T14:44:17Z",
    "ocid": "ocds-b5fd17-80b1d824-4cfb-4e41-94d2-ece947b212fb",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "PROC JB ITT 372",
        "title": "Fire Detection & Safety Systems Servicing & Maintenance",
        "description": "Servicing & Maintenance of the Fire Detection Systems and Life Safety Systems This contract covers Fire Alarms, Disabled Refuge Systems, Gas Suppression Systems, Smoke Curtains, Central Battery Systems, Disabled Toilet Alarms and Magnetic Door Locks (Hold Open Units only). We will accept bids from both Gold Notifier and Notifier ESD Contractors . This contract will cover the University of Derby Tutorial Campuses, Student Residences and the Derby Theatre systems across Derby, Buxton, Leek and Chesterfield The University is looking to appoint a professional contractor who will work with us and understands the requirements for minimising disruption in Student Residences and Tutorial areas. The tender process will request pricing for 3 types of service levels. LEVEL 1 - Standard Service Contract to all sites. Call-outs at day or night to be charged labour, parts and % mark-up. LEVEL 2 - Service contract with an Engineer dedicated to the University of Derby (based at KR) but available to service all sites. Repairs during the working day will be charge at parts-only + mark up. Call-outs at night to be charged parts and labour. LEVEL 3 - Fully comprehensive. Parts and labour included for all Maintenance and Response Maintenance. This contract is a 24hr/365 day contract. There are times when some buildings are operating on a 24/7 schedule. Additional information: https://www.derby.ac.uk/services/finance/procurement-suppliers-and-tendering/",
        "datePublished": "2021-07-12T10:46:22+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "31625100",
            "description": "Fire-detection systems"
        },
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "value": {
            "amount": 600000,
            "currency": "GBP"
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure (above threshold)",
        "tenderPeriod": {
            "endDate": "2021-08-13T12:00:00+01:00"
        },
        "contractPeriod": {
            "startDate": "2021-11-12T00:00:00Z",
            "endDate": "2025-11-11T23:59:59Z"
        },
        "suitability": {
            "sme": true,
            "vcse": false
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/eea43fba-5ca9-4c55-ae58-e0a53da6ea6e",
                "datePublished": "2021-07-12T10:46:22+01:00",
                "format": "text/html",
                "language": "en",
                "dateModified": "2021-08-18T09:07:21+01:00"
            },
            {
                "id": "2",
                "documentType": "contractNotice",
                "description": "How to respond to a Tender on Oracle",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/8ca8690c-d8dd-49ec-89fa-71ce63d5c604",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "3",
                "documentType": "contractNotice",
                "description": "Suppliers' Guide to Registration on the Oracle Portal",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/ca9b9752-555c-4e12-818d-15eef3a13212",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            },
            {
                "id": "4",
                "documentType": "biddingDocuments",
                "description": "Accessing the Tender documents on Oracle",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7b57f153-5e82-49d5-bb62-9a41a22f4b76",
                "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/hRK774t6",
            "name": "UNIVERSITY OF DERBY",
            "identifier": {
                "legalName": "UNIVERSITY OF DERBY",
                "scheme": "GB-SRS",
                "id": "sid4gov.cabinetoffice.gov.uk/hRK774t6"
            },
            "address": {
                "streetAddress": "Kedleston Road",
                "locality": "DERBY",
                "postalCode": "DE221GB",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Jane Brailsford",
                "email": "j.brailsford@derby.ac.uk",
                "telephone": "01332 592004"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-COH-03889628",
            "name": "GLOBAL FIRE SYSTEMS LIMITED",
            "identifier": {
                "legalName": "GLOBAL FIRE SYSTEMS LIMITED",
                "scheme": "GB-COH",
                "id": "03889628"
            },
            "address": {
                "streetAddress": "15 The Triangle NG2 1AE GB"
            },
            "details": {
                "scale": "sme",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-SRS-sid4gov.cabinetoffice.gov.uk/hRK774t6",
        "name": "UNIVERSITY OF DERBY"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-80b1d824-4cfb-4e41-94d2-ece947b212fb-1",
            "status": "active",
            "date": "2021-11-05T00:00:00Z",
            "datePublished": "2021-11-05T14:44:17Z",
            "value": {
                "amount": 378156,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-COH-03889628",
                    "name": "GLOBAL FIRE SYSTEMS LIMITED"
                }
            ],
            "contractPeriod": {
                "startDate": "2021-11-12T00:00:00Z",
                "endDate": "2025-11-11T23:59:59Z"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/d2ddb5bf-d0d5-4e5d-86b5-e9c8539bfc9f",
                    "datePublished": "2021-11-05T14:44:17Z",
                    "format": "text/html",
                    "language": "en"
                },
                {
                    "id": "2",
                    "documentType": "contractNotice",
                    "description": "How to respond to a Tender on Oracle",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/8ca8690c-d8dd-49ec-89fa-71ce63d5c604",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "5",
                    "documentType": "contractNotice",
                    "description": "Suppliers' Guide to Registration on the Oracle Portal",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/ca9b9752-555c-4e12-818d-15eef3a13212",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                },
                {
                    "id": "4",
                    "documentType": "biddingDocuments",
                    "description": "Accessing the Tender documents on Oracle",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/Attachment/7b57f153-5e82-49d5-bb62-9a41a22f4b76",
                    "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document"
                }
            ]
        }
    ]
}