Award

Control of Contractors and Permit to Work Management Software

UNIVERSITY OF SOUTHAMPTON

This public procurement record has 1 release in its history.

Award

05 Dec 2024 at 18:34

Award Notice
Summary of the contracting process

The University of Southampton's Estates & Facilities department has completed the procurement of a Control of Contractors and Permit to Work Management Software. This contract falls under the "Software package and information systems" industry category and is valued at £86,093. The project, awarded to Target Information Systems Limited t/a Verature, involves implementing a cloud-based system to manage contractor presence, ensure safety, and streamline permit to work processes across the university’s estate, located at SO17 1BJ in Southampton, England. The contract period spans from 5th December 2024 to 4th December 2027, and the procurement was conducted through a competitive quotation process below the threshold.

This tender presents significant opportunities for SMEs specialising in integrated software solutions, particularly those proficient in facility management and safety systems. By providing a comprehensive document and presence management tool, businesses in this sector can showcase their expertise in enhancing operational efficiency and risk management. The successful implementation of this system will demonstrate a company's capability to deliver critical infrastructural technology that supports large-scale institutions like the University of Southampton, potentially leading to more collaborative projects and contracts in similar sectors.

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Notice Information

Notice Title

Control of Contractors and Permit to Work Management Software

Notice Description

The University of Southampton (UoS) Estates & Facilities department (E&F) is looking to introduce a new Control of Contractors (CoC) Management System that will deliver three core functions. The CoC system will act as a people presence management system, monitoring the safe and secure movement of people throughout its buildings and estate. The delivery of an industry leading Permit to Work system, providing a document management solution and workflow approval processes for the compliant delivery of all UoS E&F permits. To deliver a comprehensive document management solution for all contractor related documentation related to operational works across the UoS estate. The cloud-based CoC solution should unite visitor, contractor, and emergency management procedures, enabling the E&F department to secure their facilities and ensure the safety of every E&F visitor and contractor on Campus. The Integrated Solutions software should allow the E&F department to make strategic, data-driven decisions that mitigate risk, reduce overhead costs and streamline operations.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-82e49f22-00f7-4304-909c-f8e6221ef29e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/94577fef-eca2-490d-bcbe-e0dbac88ac1f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Competitive quotation (below threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£86,093 Under £100K
Lots Value
Not specified
Awards Value
£86,093 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Dec 20241 years ago
Submission Deadline
4 Oct 2024Expired
Future Notice Date
Not specified
Award Date
28 Nov 20241 years ago
Contract Period
5 Dec 2024 - 4 Dec 2027 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SOUTHAMPTON
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO17 1BJ
Post Town
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Portswood
Westminster Constituency
Southampton Test

Supplier Information

Number of Suppliers
1
Supplier Name

TARGET INFORMATION SYSTEMS LIMITED T/A VERATURE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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