Award

Hawthorn High School - Tender for Cleaning Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

12 Jul 2017 at 13:58

Award Notice
Tender

10 Jan 2017 at 09:20

Tender Notice
Summary of the contracting process

The procurement process involves the provision of cleaning services for Hawthorn High School, located in Pontypridd, Wales. The buying organisation is The Litmus Partnership Ltd. The tender titled "Hawthorn High School - Tender for Cleaning Services" is currently at the Award stage, having been awarded to Churchill Contract Services Limited. The contract will commence on 1st August 2017 and runs for an initial period of three years, with the potential for a further three-year extension. The total value of the contract is £440,000, and suppliers were required to submit their Selection Questionnaires by 10th February 2017.

This tender presents an excellent opportunity for businesses specialising in cleaning services, particularly those with experience in managing contracts for educational institutions. Cleaning firms that can demonstrate adherence to health and safety standards, along with the ability to provide a flexible and comprehensive service, will be well-suited to compete for this contract. Smaller enterprises may find this tender advantageous, as it falls under the suitability criteria for small and medium-sized enterprises (SMEs).

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Notice Information

Notice Title

Hawthorn High School - Tender for Cleaning Services.

Notice Description

The successful tenderer will be required to provide cleaning services at Hawthorn High School (the Client), Hawthorn, Pontypridd. Hawthorn High School consists of eight detached buildings and is housed on a green field site close to the River Taff with extensive playing fields and leisure area. The School also manages an adjacent Swimming Pool, Youth Centre and Community Education Centre. The School has use of sports facilities during the day in term-time, however they are used by the community during evenings, weekends and School holidays. A new, single-storey Sports Hall shall be opening on the site in January 2017, offering four volley ball courts. There shall be a requirement for some periodic cleaning of sports facilities during weekend and holidays. The cleaning contract will commence on 1.8.2017 for an initial period of three years, with the opportunity to extend for a further period of up to three years at the discretion of the governing body. The successful contractor will invoice the Client for one-twelfth of the annual cost on a monthly basis, also guaranteeing both the number of input hours to the contract and the quality of cleaning provision. Any variations to the contract that are requested by the Client should be invoiced at the agreed rate and should be calculated on an hourly rate per employee needed to carry out the variation to the satisfaction of the contract supervising officer. The Client's requirement shall be for 190 academic days, 5 inset days and 20 days periodic cleaning per annum. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the Client. The Client requires that the tendered amount of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave. The successful contractor shall provide a comprehensive cleaning service to the school site, so as to promote a clean, healthy and safe environment which presents a positive image to all users and visitors. The school site must at all times meet health, safety and environmental standards appropriate to the site and its use and the successful Contractor must comply with the Client's health, safety and environmental policies and procedures. The cleaning services must be provided so as not to interrupt the routine of the Client. The general standard of cleaning shall be in accordance with the BICSc Cleaning Standards, with BICSc training given to all cleaning operatives employed within this contract. (Further information available in the procurement documents.) Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk, clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: https://www.litmuspartnership.co.uk/project/hawthorn_high_school The closing date for receipt of the Selection Questionnaire is 10.2.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk, by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-835963f8-b4a1-42f7-87c3-ac6fd554264e
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ad123166-1e29-4499-b4e7-0b18d1d3658e
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90919300 - School cleaning services

Notice Value(s)

Tender Value
£440,000 £100K-£500K
Lots Value
Not specified
Awards Value
£304,312 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Jul 20178 years ago
Submission Deadline
10 Feb 2017Expired
Future Notice Date
Not specified
Award Date
14 May 20178 years ago
Contract Period
31 Jul 2017 - 31 Jul 2023 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PONTYPRIDD
Postcode
CF37 5AL
Post Town
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
Not specified
Local Authority
Rhondda Cynon Taf
Electoral Ward
Hawthorn and Lower Rhydfelen
Westminster Constituency
Pontypridd

Supplier Information

Number of Suppliers
1
Supplier Name

CHURCHILL CONTRACT SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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