Tender

UOW915 - Event Management Services

UNIVERSITY OF WORCESTER

This public procurement record has 1 release in its history.

Tender

17 Aug 2023 at 11:24

Tender Notice
Summary of the contracting process

The University of Worcester has published a tender (ID: IT-155-789-UOW915 2023/24) for Event Management Services. This opportunity involves managing the university's major annual events, such as Graduation and Welcome Week, with key dates set for September 2023. The contract covers pre-event planning, event management, and post-event activities, and interested suppliers can view the event locations in Worcester. The procurement method for this tender is an open procedure, with the tender period ending on December 31, 2023, and the contract period spanning from January 1, 2024, to January 1, 2027. The buying organisation is the University of Worcester, located in Worcester, West Midlands, United Kingdom.

This tender for Event Management Services by the University of Worcester presents growth opportunities for businesses in the services sector, particularly those experienced in event management. Small and medium-sized enterprises (SMEs) could find these requirements well-suited to their capabilities. The tender is an open procedure, offering a fair chance for various businesses to compete for the contract. With the contract period extending to 2027, successful bidders can establish a long-term partnership with the university for event management services, contributing to business growth and stability.

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Notice Information

Notice Title

UOW915 - Event Management Services

Notice Description

The University of Worcester will shortly be tendering for the provision of Event Management Services. The service will predominantly be for the University's two major annual events which are Graduation and Welcome Week. This year, Graduation is taking place w/c 11 September 2023 and Welcome Week w/c 18 September 2023, and it is expected that the events will take place at the same time of year in future years. The contract may also include some smaller events if required. The contract does not currently include the management of the Graduation ceremonies held at Worcester Cathedral but the management of the post-ceremony receptions. We are currently working on pulling a tender specification together but this is likely to cover the following: Pre event: Liaison with University colleagues from Comms & Participation, Estates & Facilities, Safety, Procurement & SU In liaison with University colleagues agree; suppliers, dates, timings, access to site, site set up plan, safety plan Supplier liaison Attendance at planning meetings as required To assist with product sourcing. Event: To act in the role of Event Manager Liaison with University / SU colleagues as required To conduct staff event & safety briefings To ensure servicing of facilities in liaison with others To work to resolve any issues as they occur To open and close the site daily and liaise with UW security for overnight cover. Post event: Site demount / take down & reinstatement Management of contractors onsite Site safety management Post event de-brief meeting Liaison with finance re invoicing We would like to invite potential tenderers to the University to view the Graduation event on Wednesday 13 September 2023 in preparation for the upcoming tender. The visit will be unaccompanied but you will be able to walkaround the site, view the set-up and see likely requirements going forward. A member of University staff will be available at 2pm for an hour to answer questions you may have. A meeting location for this will be provided closer to the time. You will also be welcome to visit and view the Welcome Week set-up on any day of your choice but this will be unaccompanied with no University staff available for questions. Photographs will be taken for tenderers unable to attend the event and will be provided with the tender documents along with site layouts. Both events are to be held on the University's City Campus in the centre of Worcester. Further information on this campus can be found at https://www.worc.ac.uk/contact/campus/city-campus.aspx. Further information on Graduation can be found at https://www.worcester.ac.uk/life/alumni/graduation-2022/graduation-2022.aspx and further information on Welcome Week can be found at https://www.worcester.ac.uk/life/prepare-for-study/welcome-to-worcester/welcome-festival-2023.aspx. The University will not be liable for any cos... Additional information: If you are interested in tendering for this opportunity, you should register on the University's tender portal (https://in-tendhost.co.uk/universityofworcester) and express an interest in the tender on the portal. Is a Recurrent Procurement Type? : Yes

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-858acc44-73a8-43b7-a215-fa96ec31010f
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/54606c18-77bc-43b8-941b-618580d3d81c
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
17 Aug 20232 years ago
Submission Deadline
31 Dec 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2024 - 1 Jan 2027 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF WORCESTER
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WORCESTER
Postcode
WR2 6AJ
Post Town
Worcester
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG12 Worcestershire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Worcester
Electoral Ward
St Clement
Westminster Constituency
Worcester

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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