Award

Ask AI about this notice

Summarise, research or assess it with AI

View Markdown

Share this notice

Send this contract to a colleague

Microsoft Enterprise Agreement licenses

Sheffield City Council

This public procurement record has 1 release in its history.

Award

26 Oct 2026 at 09:28

Award Notice
Summary of the contracting process

Sheffield City Council procured Microsoft enterprise licensing to support core ICT services across its organisation. The scope covers Microsoft 365, Windows, Exchange Online, Teams, SharePoint and OneDrive, as well as security, identity, server and associated licences. These products underpin daily service delivery, collaboration, document management, communications, information security and access to corporate systems. This is a software licensing requirement, classified under CPV 48000000, rather than a purchase of bespoke software development. The buyer is Sheffield City Council, and the licensing supports its technology estate in Sheffield, Yorkshire and the Humber.

The procurement is complete and the contract was awarded to Phoenix Software Limited. Sheffield City Council used a direct award procedure. The award date was 26 October 2026, and the contract period runs from 1 November 2026 to 30 October 2029. The awarded value is £16,927,627. The requirement was treated as a services procurement. The published process gives a submission deadline of 26 October 2026. No separate scored evaluation criteria or lot structure are recorded in the procurement details; the stated route was a direct award. Phoenix Software Limited is the selected supplier for the Microsoft enterprise licensing requirement.

This award demonstrates substantial, organisation-wide demand from Sheffield City Council for Microsoft licensing spanning productivity, communications, collaboration, security, identity and server products. A credible competitor for a future requirement of this kind would need the ability to supply and manage a broad Microsoft licensing estate, support products embedded in core ICT and maintain continuity across multiple council services. The breadth of the products involved points to a supplier able to cover both user-facing platforms such as Microsoft 365 and Teams and underlying systems including Windows, Exchange Online and server licensing. The scale and central importance of the estate favour suppliers with the capacity and Microsoft licensing expertise to support a large public-sector organisation.

How relevant is this notice?

Notice Information

Notice Title

Microsoft Enterprise Agreement licenses

Notice Description

Sheffield City Council relies on Microsoft licensing to support core ICT services across the organisation. Microsoft 365, Windows, Exchange Online, Teams, SharePoint, OneDrive, security, identity, server and associated licensing are embedded throughout the Council's technology estate. These products support day-to-day service delivery, collaboration, document management, communication, information security and access to corporate systems.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-85b13e18-db50-4eac-bf3f-a7fc63cbe2c8
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/9efe490a-aa5c-43ab-b4fd-cff0ea35fe22
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Direct award
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£16,927,627 £10M-£100M
Lots Value
Not specified
Awards Value
£16,927,627 £10M-£100M
Contracts Value
Not specified

Notice Dates

Publication Date
26 Oct 2026Yesterday
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
26 Oct 2026Yesterday
Contract Period
1 Nov 2026 - 30 Oct 2029 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Sheffield City Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SHEFFIELD
Postcode
S1 2HH
Postcode Area
Sheffield
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE Yorkshire and The Humber
Local Authority
Sheffield
Electoral Ward
City
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

Loading OCDS record...