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PHILIS Software licence & support fees agreement

SOUTHAMPTON CITY COUNCIL

This public procurement record has 1 release in its history.

Award

28 May 2026 at 09:49

Award Notice
Summary of the contracting process

Southampton City Council has completed the procurement process for a software licence and support fees agreement for the PHILIS software, used by Port Health to manage imported foodstuffs at the Port of Southampton. This contract, classified under the software package and information systems category, was awarded via a direct procurement method as a single tender action, below threshold. The procurement was initiated as a tender, with the award stage completed on 15th December 2025 and published on 28th May 2026. The contract spans from 15th December 2025 to 14th December 2027, valued at GBP 30,000, and the supplier for this contract is Suffolk Coastal Port Health Authority.

This software licence agreement presents growth opportunities for businesses specialising in software and information systems. Small and medium-sized enterprises (SMEs) that provide comprehensive IT support, integration services, and database management could find similar contracts beneficial, allowing them to expand their reach within public procurement sectors. Companies able to provide such services to municipal bodies, particularly with experience in health and safety or food importation software solutions, would be well-suited to compete for similar tender opportunities in the future.

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Notice Information

Notice Title

PHILIS Software licence & support fees agreement

Notice Description

PHILIS Software licence & support. This is the database used by Port Health to control and manage imported foodstuffs into the UK via the Port of Southampton.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-885280ce-e907-4194-99e8-779708307318
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4486b27b-1220-4f02-85d0-584ce934bd26
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Direct
Procurement Method Details
Single tender action (below threshold)
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£30,000 Under £100K
Lots Value
Not specified
Awards Value
£30,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
28 May 20264 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Dec 20259 months ago
Contract Period
15 Dec 2025 - 14 Dec 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SOUTHAMPTON CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTHAMPTON
Postcode
SO14 7LY
Postcode Area
Southampton
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ32 Southampton
Delivery Location
Not specified
Local Authority
Southampton
Electoral Ward
Bargate
Westminster Constituency
Southampton Itchen

Supplier Information

Number of Suppliers
1
Supplier Name

Suffolk Coastal Port Health Authority

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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