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Local Government Re-organisation - Microsoft Implementation Partner

Surrey County Council

This public procurement record has 1 release in its history.

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22 Jul 2026 at 15:09

Award Notice
Summary of the contracting process

Surrey County Council procured Microsoft implementation partner services for local government reorganisation in Surrey. The work covers adapting the existing Microsoft landscape and migrating data from Surrey County Council and its district and borough councils to support the creation of new East and West unitary authorities. A consultancy discovery phase will assess the optimal technical and financial solution from four options, followed by implementation of the agreed technical changes and associated Microsoft licence purchases. The required functionality is intended to support readiness for Vesting Day. This is an IT consultancy and implementation services contract, delivered across Surrey in the South East of England. The procurement is classified under IT services, including consulting, software development, internet and support.

The procurement is complete and was awarded on 1 July 2026 to Phoenix Software Limited. The award value is £68,000, within an estimated overall procurement range of £68,000 to £800,000. The contract period runs from 9 July 2026 to 31 March 2028, with an extension available subject to review of costs and the proposed implementation options. The requirement was let as a selective call-off from the Procurement Services ICT Managed Services & Consultancy framework, under its ICT Consultancy Services lot. The tender submission deadline was 26 June 2026 at 5pm. The initial engagement was planned as a seven-week discovery phase, with implementation extensions subject to acceptance of the quotation, social value response and technical response. The opportunity was identified as suitable for SMEs and VCSEs.

This award indicates demand for suppliers able to combine Microsoft consultancy, technical architecture, data migration and implementation delivery in a complex public-sector transformation. A credible future competitor would need experience of assessing multiple technical and financial options, adapting an established Microsoft environment and moving data between organisations while maintaining operational readiness. Capability to advise on Microsoft licensing and then deliver the resulting changes is important, as is the capacity to support a multi-authority reorganisation rather than a single-system deployment. Suppliers should also be prepared to evidence a sound technical approach, provide a clear and commercially credible quotation, and demonstrate social value. Experience working through an ICT consultancy framework or similar public-sector route would help a business compete for this buyer’s requirement when it returns.

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Notice Information

Notice Title

Local Government Re-organisation - Microsoft Implementation Partner

Notice Description

Contract for a Microsoft LGR partner to adapt the Microsoft landscape and migrate data from Surrey County Council and Districts and Boroughs in preparation for the new East and West unitary authorities. A discovery phase of consultancy will establish the optimal technical and financial solution to progress (4 options currently within scope) and then implementation of the technical changes and licence purchases. Key functionality will be established by February 2027 to ensure readiness for Vesting Day (1st April 2027). The initial period is for 7 weeks with an extension period to cover the Implementation stage, subject acceptance of the quotation, social value and technical response.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8b1c7093-4309-41ad-ac28-bba2c77d41e1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e99be7e9-afb7-4387-aa6a-1faf63c7b1fd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
£68,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Jul 20263 months ago
Contract Period
9 Jul 2026 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Surrey County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
REIGATE
Postcode
RH2 8EF
Postcode Area
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
TLJ South East (England)
Local Authority
Reigate and Banstead
Electoral Ward
South Park & Woodhatch
Westminster Constituency
Reigate

Supplier Information

Number of Suppliers
1
Supplier Name

Phoenix Software

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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