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Local Government Re-organisation - Microsoft Implementation Partner

SURREY COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

22 Jul 2026 at 14:09

Award Notice
Summary of the contracting process

The procurement process for the "Local Government Re-organisation - Microsoft Implementation Partner" contract was conducted by Surrey County Council. This project falls under the IT services industry category, specifically consulting, software development, internet, and support, classified with CPV code 72000000. The scope of work involves partnering with Microsoft to adapt the landscape and migrate data to support the reorganisation of local government entities in Surrey, preparing for new unitary authorities. The discovery phase must determine the optimal technical solution by February 2027, in readiness for Vesting Day on 1st April 2027. The contract, awarded through a selective procurement method as a call-off from a framework agreement, values at £800,000 and extends from 9th July 2026 to 31st March 2028, with the buying activities primarily located in the South East of the United Kingdom.

This tender represents a significant opportunity for businesses specialising in IT consultancy and implementation services, especially those experienced with Microsoft technologies and local government frameworks. The project’s focus on extensive data migration and system adaptation provides a doorway for businesses to showcase their expertise in complex IT transformations. Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs) will find the tender particularly appealing as they are deemed suitable to participate. The awarded supplier, Phoenix Software Limited, highlights the competitive edge required to succeed under this tender, underscoring the necessity for technical excellence and strategic pricing within framework agreements.

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Notice Information

Notice Title

Local Government Re-organisation - Microsoft Implementation Partner

Notice Description

Contract for a Microsoft LGR partner to adapt the Microsoft landscape and migrate data from Surrey County Council and Districts and Boroughs in preparation for the new East and West unitary authorities. A discovery phase of consultancy will establish the optimal technical and financial solution to progress (4 options currently within scope) and then implementation of the technical changes and licence purchases. Key functionality will be established by February 2027 to ensure readiness for Vesting Day (1st April 2027). The initial period is for 7 weeks with an extension period to cover the Implementation stage, subject acceptance of the quotation, social value and technical response.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8b1c7093-4309-41ad-ac28-bba2c77d41e1
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/e99be7e9-afb7-4387-aa6a-1faf63c7b1fd
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
Not specified
Awards Value
£68,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
22 Jul 20262 weeks ago
Submission Deadline
26 Jun 2026Expired
Future Notice Date
Not specified
Award Date
30 Jun 20261 months ago
Contract Period
8 Jul 2026 - 31 Mar 2028 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SURREY COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
REIGATE
Postcode
RH2 8EF
Post Town
Redhill
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ2 Surrey, East and West Sussex
Small Region (ITL 3)
TLJ26 East Surrey
Delivery Location
TLJ South East (England)
Local Authority
Reigate and Banstead
Electoral Ward
South Park & Woodhatch
Westminster Constituency
Reigate

Supplier Information

Number of Suppliers
1
Supplier Name

PHOENIX SOFTWARE

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

JSON Markdown

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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