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UKRI DDaT19274 UKRI Resource Booking System

UK Shared Business Services Limited

This public procurement record has 3 releases in its history.

AwardUpdate

04 Jul 2022 at 16:35

Award Notice
AwardUpdate

21 Jan 2022 at 16:09

Award Notice
Award

02 Dec 2019 at 12:36

Award Notice
Summary of the contracting process

The UK Shared Business Services Limited has awarded a contract for the "UKRI Resource Booking System," which aims to facilitate the booking of meeting rooms, visitors, parking bays, and hot desks across multiple facilities managed by the United Kingdom Research and Innovation (UKRI). This contract was initiated under selective procurement using the G Cloud 11 framework and has a total value of £427,647, which includes potential extensions. The contract period commenced on 20th November 2019 and is set to run until 30th December 2022. It's notably suitable for small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs).

This tender presents a significant opportunity for businesses specialising in software solutions aimed at resource management and booking systems. Companies with experience in developing or providing integrated IT solutions designed for client management within the public sector may find a competitive edge. Given the ongoing need for efficient resource booking across multiple UKRI sites, businesses that can offer innovative, scalable, and user-friendly systems are likely to be well positioned to participate in future procurement processes linked to this project.

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Notice Information

Notice Title

UKRI DDaT19274 UKRI Resource Booking System

Notice Description

UK Shared Business Services Ltd acting on behalf of the contracting authority United Kingdom Research and Innovation have put in place a contract for a resource booking system which will cover multiple UKRI sites around the UK. The system will allow the user to book meeting rooms, visitors, parking bays, hot desk and check availability of all rooms, desk across multiple sites. The contract is for an initial 1 year period with the option to extend for a further 2 years on an annual basis. The total contract value including optional extensions shall not exceed PS397,095.00 ex VAT. This contract has been awarded in alignment with the Crown Commercial Services RM1557.11 G Cloud 11 framework. ---------------------------------------------------------------------------------------------------------------------- Variation 001 is to utilise the first extension built into the original contract. Variation 002 is to add on additional Resource central & Resource Xpress licenses. Variation 003 is to add on an additional Resource central & Resource Xpress licences. The total call-off contract value including all extensions shall not exceed PS427,647.00 #Variation 004 is to extend the Resource central desk licenses & ResourceXpress workspace licences for 1300 desk for 3 months at the cost of PS20,363.00 exclude VAT, due to an unexpected delay of the new procurement exercise#

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-8d9ba56e-2902-4aee-8c37-d6402e0c313d
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4a4de159-6041-4a3a-8678-61bb7d1b116b
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£448,010 £100K-£500K
Lots Value
Not specified
Awards Value
£427,647 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
4 Jul 20224 years ago
Submission Deadline
18 Nov 2019Expired
Future Notice Date
Not specified
Award Date
18 Nov 20196 years ago
Contract Period
20 Nov 2019 - 30 Dec 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK Shared Business Services Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

SevernSoft Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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