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Events Services including Equipment and Event Stewarding.

South Tyneside Council

This public procurement record has 3 releases in its history.

Award

05 Jan 2022 at 12:40

Award Notice
TenderAmendment

21 Sep 2021 at 11:49

Tender Notice
Tender

17 Aug 2021 at 15:43

Tender Notice
Summary of the contracting process

The procurement process involves South Tyneside Council initiating a tender for "Events Services including Equipment and Event Stewarding," aiming to establish a framework agreement that spans from 1st January 2022 to 31st December 2025. This open procedure is classified under the CPV code for exhibition, fair, and congress organisation services. The tender period has effectively closed as of 21st September 2021. The framework consists of multiple lots with various estimated values, ranging from £1,050 for radios to £32,400 for stages, with a total procurement value of £640,000. South Tyneside Council, situated in South Shields, England, welcomes submissions from multiple suppliers for each lot, with an expectation to award contracts to up to three suppliers based on their bid evaluations.

This tender presents significant opportunities for businesses in the events services industry, particularly those offering equipment and stewarding services. Small and medium-sized enterprises (SMEs) are encouraged to participate, as they might find viable slots within the lots available. Companies specialising in event management, temporary hospitality solutions, audio-visual equipment, and logistical support services would be particularly well-suited to compete for contracts within this framework. By engaging with this procurement process, businesses can expand their clientele and establish long-term relationships with a local authority, thereby enhancing their market presence in the North East region of the United Kingdom.

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Notice Information

Notice Title

Events Services including Equipment and Event Stewarding.

Notice Description

South Tyneside Council wish to establish a framework agreement for the supply of event services including equipment and event stewarding. The framework agreement will be divided into lots and approximate values of each Lot are provided below: - Lot 1 - Barriers - PS5,650. Lot 2 - Stages - PS32,400. Lot 3 - Big screens - PS18,500. Lot 4 - Temporary toilets - PS12,700. Lot 5 - Temporary Offices and storage units - PS3,000. Lot 6 - PA systems - PS37,250. Lot 7 - Lighting - PS9,620. Lot 8 - Marquees, tables and chairs - PS14,400. Lot 9 - Radios - PS1,050. Lot 10 - Stewarding - PS19,150. Lot 11- PA, Lighting and AV provision indoor events - PS5,500. Suppliers can bid for one or all Lot(s). It is envisaged there will be a maximum of 3 suppliers for all Lots dependent on the number and quality bids received. The 3 highest scoring suppliers will be ranked on each Lot.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-90569bde-e59d-4281-a0a0-c9683073bdbb
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/7b5020ae-96e4-4e86-92e8-d848018634ce
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79950000 - Exhibition, fair and congress organisation services

Notice Value(s)

Tender Value
£640,000 £500K-£1M
Lots Value
Not specified
Awards Value
£660,000 £500K-£1M
Contracts Value
Not specified

Notice Dates

Publication Date
5 Jan 20224 years ago
Submission Deadline
23 Sep 2021Expired
Future Notice Date
Not specified
Award Date
15 Dec 20214 years ago
Contract Period
1 Jan 2022 - 31 Dec 2025 4-5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Tyneside Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SOUTH SHIELDS
Postcode
NE33 2RL
Postcode Area
Newcastle upon Tyne
Country
England
Major Region (ITL 1)
TLC North East (England)
Basic Region (ITL 2)
TLC4 Northumberland, Durham and Tyne & Wear
Small Region (ITL 3)
TLC43 Tyneside
Delivery Location
TLC North East (England)
Local Authority
South Tyneside
Electoral Ward
Beacon and Bents
Westminster Constituency
South Shields

Supplier Information

Number of Suppliers
7
Supplier Names

ADI UK LIMITED

ARENA EVENT SERVICES GROUP LIMITED

DIRECT COMMUNICATIONS RADIO SERVICES LIMITED

Hi-Lights

LIGHTMEDIA DISPLAYS LIMITED

Phoenix Eye Limited

Sunbelt Rentals Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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