Notice Information
Notice Title
Electronic Document Management System 2023 - AWARD
Notice Description
Currently, Cottsway is utilising MRI's Documotive EDRM system as a document storage solution across various business areas such as Housing, Property Management, Finance, and HR. However, this system has not been updated for several years, leading to difficulties in effectively managing and maintaining documents in a centralised manner. Additionally, Cottsway has recently implemented Microsoft Office 365, which has resulted in a shift towards storing and collaborating on documents in SharePoint. Therefore, there has been a fragmentation in the storage of key documents, dispersed across different platforms. This existing approach is no longer sustainable in meeting the present and future document management requirements of Cottsway. Cottsway Housing is aiming to achieve the following from this tender exercise: 1. A fit-for-purpose EDMS solution that delivers all essential requirements and as many desirable requirements as possible. 2. To provide a solution that delivers the requirements whilst proving value for money, within a reasonable timeframe. 3. Longevity of the chosen solution, including any future upgrades/updates, and ongoing support.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-90f69e9a-5ad7-40ed-b7ea-580bf570c28c
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/b18cfbef-95db-4dd5-a70d-4526615b5b30
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Works
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
72 - IT services: consulting, software development, Internet and support
-
- CPV Codes
72000000 - IT services: consulting, software development, Internet and support
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- £63,360 Under £100K
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 30 Oct 20232 years ago
- Submission Deadline
- 3 Jul 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 18 Sep 20232 years ago
- Contract Period
- 31 Aug 2023 - 31 Aug 2026 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- COTTSWAY HOUSING ASSOCIATION LIMITED
- Contact Name
- Rupert Welply
- Contact Email
- rupert.welply@cottsway.co.uk
- Contact Phone
- 01993 890000
Buyer Location
- Locality
- OXFORDSHIRE
- Postcode
- OX28 4YG
- Post Town
- Oxford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ1 Berkshire, Buckinghamshire and Oxfordshire
- Small Region (ITL 3)
- TLJ14 Oxfordshire CC
- Delivery Location
- Not specified
-
- Local Authority
- West Oxfordshire
- Electoral Ward
- Witney South
- Westminster Constituency
- Witney
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/b18cfbef-95db-4dd5-a70d-4526615b5b30
30th October 2023 - Awarded contract notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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