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DDaT25423 UKRI Cloud-based collaboration and Communication platform

UK SHARED BUSINESS SERVICES LIMITED

This public procurement record has 2 releases in its history.

AwardUpdate

07 Oct 2026 at 15:34

Award Notice
Award

27 Nov 2025 at 10:26

Award Notice
Summary of the contracting process

UK Research and Innovation (UKRI) required a cloud-based collaboration and communications platform. The purchase is for a software platform rather than bespoke works or an identified professional service. UK Shared Business Services Limited acted as the buyer for the procurement. The delivery address is in Swindon. The requirement reflects demand for cloud software that supports collaboration and communication within UKRI; the published description does not break this down into named products, user numbers or technical functions.

The procurement is complete and was awarded to XMA Ltd. The award was made on 26 November 2025, following a submission deadline of 25 November 2025. The contract was awarded at £27,000 excluding VAT, with a contract period from 6 December 2025 to 5 December 2027. The buyer used a selective call-off from the G-Cloud 14 framework, following a longlist and shortlist exercise. The description says an optional 12-month extension was exercised and that a contract variation set the new value at £27,000 excluding VAT. The requirement was identified as suitable for small and medium-sized enterprises.

For suppliers of cloud-based collaboration and communications platforms, this award shows UKRI buying this type of software through a call-off from the G-Cloud framework. To compete credibly for a similar requirement from UKRI, a supplier would need to offer a suitable cloud platform and be positioned to take part in the framework call-off process, including any longlisting and shortlisting. The procurement was considered suitable for SMEs, so smaller providers may be relevant competitors alongside larger suppliers. The published requirement gives no specific technical, security, integration or service-level criteria, so it does not establish that any particular accreditation or capability was needed. XMA Ltd was selected for this requirement.

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Notice Information

Notice Title

DDaT25423 UKRI Cloud-based collaboration and Communication platform

Notice Description

***Please note this is an award notice, not a call for competition*** UK Research and Innovation (UKRI) had a requirement for the supply of Cloud-based collaboration and Communication platform. This Call Off contract has been sources via a longlist shortlist exercise on the G Cloud 14 framework (RM1557.14) The optional 12-months extension has been exercised at the total value of PS13,500.00 ex VAT. As per Contract Variation 001 the new contract value is PS27,000.00 ex VAT.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9383e68f-2817-4296-a0b4-4d1360a72331
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ed7c2c16-5fff-47d9-8939-c24dead7c7f8
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£27,000 Under £100K
Lots Value
Not specified
Awards Value
£27,000 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
7 Oct 20262 weeks ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
26 Nov 202511 months ago
Contract Period
6 Dec 2025 - 5 Dec 2027 1-2 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK SHARED BUSINESS SERVICES LIMITED
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FF
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Supplier Information

Number of Suppliers
1
Supplier Name

XMA Limited

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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