Notice Information
Notice Title
Video Digitisation Services - AWARD
Notice Description
The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UK's film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (& audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive's conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision. Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement. The Framework will be awarded for 3 years initially with an option to extend for an additional one year. Please Note: This requirement will be awarded as a Framework Agreement therefore the BFI does not guarantee any work during the term of the Agreement.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-b5fd17-93f0b85b-91b6-4083-8fd9-995e4153d83c
- Publication Source
- Contracts Finder
- Latest Notice
- https://www.contractsfinder.service.gov.uk/Notice/627dd307-c9bc-4839-92a5-f0426523b09a
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Selective
- Procurement Method Details
- Restricted procedure
- Tender Suitability
- SME
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
92 - Recreational, cultural and sporting services
-
- CPV Codes
92100000 - Motion picture and video services
92110000 - Motion picture and video tape production and related services
Notice Value(s)
- Tender Value
- £750,000 £500K-£1M
- Lots Value
- Not specified
- Awards Value
- £750,000 £500K-£1M
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 9 Sep 20256 months ago
- Submission Deadline
- 21 Mar 2025Expired
- Future Notice Date
- Not specified
- Award Date
- 31 Jul 20258 months ago
- Contract Period
- 30 Sep 2025 - 30 Sep 2028 3-4 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- BFI
- Contact Name
- Available with D3 Tenders Premium →
- Contact Email
- Available with D3 Tenders Premium →
- Contact Phone
- Available with D3 Tenders Premium →
Buyer Location
- Locality
- LONDON
- Postcode
- W1T 1LN
- Post Town
- West London
- Country
- England
-
- Major Region (ITL 1)
- TLI London
- Basic Region (ITL 2)
- TLI3 Inner London - West
- Small Region (ITL 3)
- TLI36 Camden
- Delivery Location
- Not specified
-
- Local Authority
- Camden
- Electoral Ward
- Bloomsbury
- Westminster Constituency
- Holborn and St Pancras
Further Information
Notice Documents
-
https://www.contractsfinder.service.gov.uk/Notice/627dd307-c9bc-4839-92a5-f0426523b09a
9th September 2025 - Awarded contract notice on Contracts Finder
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-b5fd17-93f0b85b-91b6-4083-8fd9-995e4153d83c-2025-09-09T16:53:19+01:00",
"date": "2025-09-09T16:53:19+01:00",
"ocid": "ocds-b5fd17-93f0b85b-91b6-4083-8fd9-995e4153d83c",
"language": "en",
"initiationType": "tender",
"tender": {
"id": "IT-190-416-2025/418 - AWARD",
"title": "Video Digitisation Services - AWARD",
"description": "The BFI requires several Suppliers to deliver Video Digitisation Services under a Framework Agreement. The British Film Institute is responsible for the accessibility and preservation of a significant share of the UK's film heritage and aims to make it available to audiences through the widest range of platforms and technologies. The film and television collections cared for by the BFI National Archive encompass the entire history of cinema, include educational, broadcast, amateur and other creative content held on a wide range of videotape formats. To help achieve these objectives this framework agreement invites bidders to propose a range of videotape (& audio) digitisation services, along with costs, which can be drawn upon to augment technical capacity within the BFI National Archive's conservation teams. While the BFI maintains considerable expertise and equipment to support and preserve these formats, this Tender seeks a greater range and capacity through commercial provision. Full details of the draft Specification will be available to the Potential Providers in the draft ITT documentation of this requirement. The Framework will be awarded for 3 years initially with an option to extend for an additional one year. Please Note: This requirement will be awarded as a Framework Agreement therefore the BFI does not guarantee any work during the term of the Agreement.",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "92110000",
"description": "Motion picture and video tape production and related services"
},
"additionalClassifications": [
{
"scheme": "CPV",
"id": "92100000",
"description": "Motion picture and video services"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"postalCode": "W1T 1LN"
},
{
"countryName": "British Oversea Territories"
},
{
"countryName": "Channel Islands"
},
{
"countryName": "Europe"
},
{
"countryName": "Isle of Man"
},
{
"countryName": "Rest of the World"
},
{
"countryName": "United Kingdom"
}
]
}
],
"minValue": {
"amount": 1,
"currency": "GBP"
},
"value": {
"amount": 750000,
"currency": "GBP"
},
"procurementMethod": "selective",
"procurementMethodDetails": "Restricted procedure",
"tenderPeriod": {
"endDate": "2025-03-21T12:00:00Z"
},
"contractPeriod": {
"startDate": "2025-10-01T01:00:00+01:00",
"endDate": "2028-09-30T23:59:59+01:00"
},
"suitability": {
"sme": true,
"vcse": false
},
"mainProcurementCategory": "services"
},
"parties": [
{
"id": "GB-CFS-6712",
"name": "BFI",
"identifier": {
"legalName": "BFI"
},
"address": {
"streetAddress": "21 Stephen Street, London",
"locality": "London",
"postalCode": "W1T 1LN",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Vicki Akinosho",
"email": "vicki.akinosho@bfi.org.uk",
"telephone": "020 7957 4792"
},
"roles": [
"buyer"
]
},
{
"id": "GB-CFS-193728",
"name": "CJP Broadcast Service Solutions Ltd",
"identifier": {
"legalName": "CJP Broadcast Service Solutions Ltd"
},
"address": {
"streetAddress": "Unit 7, Oaklands Business Park,, Stoney Hill Industrial Park, Whitchurch, Ross-On-Wye, Herefordshire, United Kingdom, HR9 6BX"
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-193729",
"name": "dc1 gmbh media & object digitisation",
"identifier": {
"legalName": "dc1 gmbh media & object digitisation"
},
"address": {
"streetAddress": "Carl-Bertelsmann-Str. 161 F, Guetersloh, NRW, Germany, 33332"
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-324504",
"name": "Memnon Archiving Services Ltd",
"identifier": {
"legalName": "Memnon Archiving Services Ltd"
},
"address": {
"streetAddress": "Youngs Industrial Estate , Unit 15 , Leighton Buzzard, Bedfordshire, United Kingdom, LU7 4QB"
},
"roles": [
"supplier"
]
},
{
"id": "GB-CFS-324505",
"name": "OvationData Services Ltd.",
"identifier": {
"legalName": "OvationData Services Ltd."
},
"address": {
"streetAddress": "Unit 10, Crayfields Industrial Park, Orpington, Kent, United Kingdom, BR5 3HP"
},
"roles": [
"supplier"
]
}
],
"buyer": {
"id": "GB-CFS-6712",
"name": "BFI"
},
"awards": [
{
"id": "ocds-b5fd17-93f0b85b-91b6-4083-8fd9-995e4153d83c-1",
"status": "active",
"date": "2025-08-01T00:00:00+01:00",
"datePublished": "2025-09-09T16:53:18+01:00",
"value": {
"amount": 750000,
"currency": "GBP"
},
"suppliers": [
{
"id": "GB-CFS-193728",
"name": "CJP Broadcast Service Solutions Ltd"
},
{
"id": "GB-CFS-193729",
"name": "dc1 gmbh media & object digitisation"
},
{
"id": "GB-CFS-324504",
"name": "Memnon Archiving Services Ltd"
},
{
"id": "GB-CFS-324505",
"name": "OvationData Services Ltd."
}
],
"contractPeriod": {
"startDate": "2025-10-01T00:00:00+01:00",
"endDate": "2028-09-30T23:59:59+01:00"
},
"documents": [
{
"id": "1",
"documentType": "awardNotice",
"description": "Awarded contract notice on Contracts Finder",
"url": "https://www.contractsfinder.service.gov.uk/Notice/627dd307-c9bc-4839-92a5-f0426523b09a",
"datePublished": "2025-09-09T16:53:18+01:00",
"format": "text/html",
"language": "en"
}
]
}
]
}