Award

Document Manager

DEFRA NETWORK ETENDERING PORTAL

This public procurement record has 1 release in its history.

Award

10 May 2021 at 13:00

Award Notice
Summary of the contracting process

The procurement process, led by the Defra Network eTendering Portal, has awarded a contract for a "Document Manager" service within the legal advisory and information services industry. This contract, valued at £54,740, is part of an initiative to manage and enhance document control systems for the SCAH Capital Programme. The contract period is set from 26 April 2021 to 31 July 2021, with the procurement method being selective, specified as a call-off from a framework agreement. Key dates in this process include the tender period, which concluded on 26 March 2021, and the contract award date, published on 10 May 2021.

This tender presents an opportunity for businesses to expand in the legal advisory and information services sector, particularly those specialising in document management and electronic record-keeping solutions. Small and medium enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs) may find this tender especially relevant, as they can leverage their expertise in managing documentation controls in compliance with both internal and external policies, thereby enhancing their competitive edge in the public procurement landscape.

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Notice Information

Notice Title

Document Manager

Notice Description

- To manage and develop the SCAH Capital Programme document controls systems and archives. - To liaise with stakeholders - To produce training and guidance information - To liaise, manage, develop and maintain an electronic records database. - To control identification, accession, archiving, retrieval, return and disposal of records and documents using an appropriate documentation tracking system. - To define and assure documentation for supporting key Capital Programme milestones and activities eg. Procurement - To ensure prompt retrieval of documents on request from properly authorised persons. - To operate security systems in accordance with internal and external policies and procedures. - To provide an auditable trail of the incoming and outgoing programme/sub-programme/project documentation. - To define, establish and maintain programme and project archiving structures. - To ensure the amendment and maintenance of all mandatory publications, documents and notices. - To ensure that the latest versions of documents are available at points of use and that locations are known to all users. This includes uploading and maintenance of any central system used by Capital Programme. - To define and assure the Configuration Librarian for projects and be responsible for all master copies of project's specialist products. - To define the controls, and assure, the receipt, identification, storage, status and issue of all project products. - To issue and maintain a record of copies of products for review, change, correction or information. - To define and maintain an issue log on behalf of project managers and notify copyholders of changes to their copies. Additional information: Please note that Defra procurement uses an E-tendering system for Procurement activities. This is currently provided by Bravo Solutions. To access appropriate tendering and contractual documents, please access the E-Tendering portal at https://defra.bravosolution.co.uk", ensuring that your registration includes "Defra". If you have any problems with this system, please contact Bravo on their telephone helpline number 0800 368 4850 or by emailing them at help@bravosolution.co.uk.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-93f30170-5852-4216-b4f4-3f3fe570eb61
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2067e386-4fe5-440e-b786-dfc21c05538f
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79140000 - Legal advisory and information services

Notice Value(s)

Tender Value
£54,740 Under £100K
Lots Value
Not specified
Awards Value
£54,740 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
10 May 20214 years ago
Submission Deadline
26 Mar 2021Expired
Future Notice Date
Not specified
Award Date
25 Apr 20214 years ago
Contract Period
25 Apr 2021 - 31 Jul 2021 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DEFRA NETWORK ETENDERING PORTAL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
SP1J 3JR
Post Town
Not specified
Country
Not specified
Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
Not specified
Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

GATENBY SANDERSON

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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