Award

HBC - Laptops Replacement - AWARD

HERTSMERE BOROUGH COUNCIL

This public procurement record has 1 release in its history.

Award

12 Aug 2025 at 14:35

Award Notice
Summary of the contracting process

The procurement process completed by Hertsmere Borough Council involves the replacement of approximately 300 laptops under the contract titled "HBC - Laptops Replacement - AWARD". This procurement falls within the industry category of "Miscellaneous software package and computer systems" (CPV code 48900000). The laptops are to be delivered to various locations within the United Kingdom and other territories, with a phased delivery schedule expected between August and November 2025. The procurement method utilised was a selective approach, specifically a restricted procedure, which culminated in the awarding of the contract on 16th July 2025 to CCS media. The entire tender and contract period extends from the start date of 1st August 2025 to the end date of 30th November 2025.

This tender presents significant opportunities for business growth, particularly for firms involved in the distribution and supply of ICT hardware. Businesses equipped to maintain a steady inventory of laptops and manage staged delivery requirements would be particularly well-suited to compete. Hertsmere Borough Council's focus on delivery logistics and optional disposal services also opens avenues for companies specialising in IT asset management and e-waste recycling. With a substantial contract value exceeding £300,000, it offers a lucrative opportunity for medium to large enterprises with existing capabilities in handling large-scale hardware deployments. While SMEs and VCSEs were not specifically targeted for this procurement, the structured rollout plan indicates a preference for suppliers with strong logistical and inventory management capacities.

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Notice Information

Notice Title

HBC - Laptops Replacement - AWARD

Notice Description

Requirements Hertsmere Borough Council (hereinafter referred to as the council) is seeking to purchase Approximately 300 Laptops which will be required for 1st June 2025, subject to Council Budget approval. The supplier must be able to commit to holding the Laptops in stock and delivering them to the council to an agreed schedule. The laptops will need to be delivered in 3 lots of 100units at a time to ensure that we can manage storage and security locally, in line with Hertsmere's rollout to users. Hertsmere will need to clarify the exact dates for each delivery, potentially with 100 units per month, over a 3 month period. There is an optional requirement to dispose of approximately 250 laptops the council would like to see what return is available in exchange.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9513baf6-3ebd-4ead-a25e-a701eacb82b5
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/2b36d90a-eb14-4ac8-a557-8e59477ba09c
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48900000 - Miscellaneous software package and computer systems

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
£303,115 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
12 Aug 20256 months ago
Submission Deadline
15 May 2025Expired
Future Notice Date
Not specified
Award Date
15 Jul 20257 months ago
Contract Period
31 Jul 2025 - 30 Nov 2025 1-6 months
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
HERTSMERE BOROUGH COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HERTFORDSHIRE
Postcode
WD6 1WA
Post Town
Watford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH27 South West Hertfordshire
Delivery Location
Not specified
Local Authority
Hertsmere
Electoral Ward
Borehamwood Cowley Hill
Westminster Constituency
Hertsmere

Supplier Information

Number of Suppliers
1
Supplier Name

CCS MEDIA

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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