Tender

Temporary Accommodation - Light Touch Pseudo DPS

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Tender

24 Feb 2025 at 18:05

Tender Notice
Summary of the contracting process

Portsmouth City Council is seeking applications from qualified suppliers to join a pseudo-dynamic purchasing system (DPS) for providing temporary accommodation services, primarily in Portsmouth and its surrounding areas. The tender, titled "Temporary Accommodation - Light Touch Pseudo DPS" and classified under the industry category "Hotel services" (CPV: 55100000), is currently in the tender stage. Key dates include the application start date of 21st February 2025 and the deadline for applications on 22nd December 2028. The DPS will commence on 10th March 2025 and run until 23rd February 2029. The estimated spend for this procurement is £20,000,000 over four years, with the previous year's expenditure exceeding £5,000,000. Suppliers must submit a completed Supplier Requirements Questionnaire (SRQ) and self-certifications as part of their application.

This procurement process offers significant growth opportunities for businesses, particularly those in the hospitality and housing sectors that can provide temporary housing solutions. Suitable for SMEs, this DPS fosters a competitive environment benefitting capable vendors ready to meet various requirements, such as immediate or same-day placements, specific accessibility needs, and family accommodations. Winning a place on this DPS can enhance a company’s portfolio and lead to consistent work with potential high-value contracts. To participate, businesses must be prepared to adhere to Portsmouth City Council's terms and conditions and ensure timely and compliant submissions.

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Notice Information

Notice Title

Temporary Accommodation - Light Touch Pseudo DPS

Notice Description

Portsmouth City Council ('the Council') is inviting applications from suitably qualified suppliers to be admitted to a pseudo-dynamic purchasing system (DPS) arrangement to provide temporary accommodation services, ordinarily in Portsmouth but also in the surrounding area. Temporary Accommodation supports those at-risk of homelessness by providing short-term accommodation while a longer-term placement is found. Any placements made under this DPS will be made from the 10th March 2025 onwards. The maximum duration of the DPS is approx. 4 years. The DPS arrangements will expire on 23rd February 2029 12:00. The Council cannot guarantee or commit to spend year on year and is actively progressing initiatives to reduce spend, including sourcing properties for direct use. In 2023 the total amount spent on temporary accommodation providers was in excess of ?5,000,000. Over the next 4 years, anticipated spend via this DPS may be in the region of ?20,000,000. Placements with suppliers, and determination of their suitability, will be made by Housing Needs officers on the following basis (please note that points are non-exhaustive): o When the placement is required (can be immediate/same day) o Risk factors relating to the person/s to be placed (i.e. substance misuse, risk to life, capacity, age, location) o Level of accessibility required (e.g. for persons with mobility impairments) o Composition of family unit (e.g. those with children and pregnant persons will generally require self-contained accommodation) o Cost of placement, either on a per-night or per-placement basis o Acceptance of Council Purchase Order Terms & Conditions and associated payments conditions Suppliers may submit applications for admission to the DPS from 21st February 2025. Applications for admission to the DPS will close on 22nd December 2028 12:00. Suppliers should note the following documentation must be returned via the council's e-sourcing solution In tend in order to be admitted to the DPS, subject to meeting all stated minimum requirements: o A fully completed Supplier Requirements Questionnaire (SRQ) document o Self certification that evidence of held insurances and other documentation / policies can be provided, as requested in the SRQ document Self-certifications required as part of completing the SRQ will be followed up on in order to ensure compliance by Council officers within 30 days of admission to the DPS. Applications will be checked on a fortnightly basis, with onboarding aimed to be completed for applicants who meet all stated minimum requirements within 30 days of receipts of the application. The Council reserves the right to check applications and onboard suppliers on shorter timescales where resource allows and / or requirements demand this. Additional information: Portsmouth City Council is currently in the process of seeking expressions of interest for the following project - Temporary Accommodation - Light Touch Pseudo DPS The full details and ability to express an interest will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9739575d-915c-4ebe-9f91-3c1300d07b68
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/6dcf4b85-0091-482e-8679-0c8351ae6d35
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55100000 - Hotel services

Notice Value(s)

Tender Value
£20,000,000 £10M-£100M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
24 Feb 202512 months ago
Submission Deadline
9 Mar 2025Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
10 Mar 2025 - 22 Dec 2028 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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