Planning

Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025

PORTSMOUTH CITY COUNCIL

This public procurement record has 1 release in its history.

Planning

21 Feb 2025 at 13:37

Market Engagement Notice
Summary of the contracting process

Portsmouth City Council is engaging in a public procurement process titled "Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025". This initiative, categorised under Repair and Maintenance Services, is currently in the planning stage with an engagement end date set for 21 May 2025. The procurement focuses on managing the Council's building assets in the South East region of the United Kingdom. A Soft Market Testing (SMT) event is scheduled for 5 March 2025, and suppliers are encouraged to complete an online survey by 19 March 2025 to assist in structuring the procurement lots.

This tender represents a significant opportunity for businesses involved in repairs, maintenance, gas servicing, and fire safety compliance. Totaling an estimated value of £500 million, the procurement is divided into four lots, creating numerous opportunities for suppliers, especially small and medium enterprises (SMEs), to participate. The lots include Repairs and Maintenance, both on-island and off-island, Corporate Assets, Gas Servicing and Repair, and Fire Safety Compliance Services. Businesses with expertise in these areas can leverage this project to expand their operations and secure substantial contracts. By participating in the SMT event and completing the survey, suppliers can influence the lot structure to better align with their capabilities and business plans.

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Notice Information

Notice Title

Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025

Notice Description

Portsmouth City Council (the 'Council') is undertaking a further Soft Market Testing (SMT) exercise following cabinet approval to outsource the Repairs & Maintenance and Gas Servicing and Repairs across the Council's managed building assets. The Council previously published a Prior Information Notice (PIN) under -Housing, Neighbourhood and Building Services - Repairs & Maintenance and Gas Servicing & Repair Delivery Options Appraisal, Portsmouth - https://www.find-tender.service.gov.uk/Notice/032496-2024?origin=SearchResults&p=1 The Council is responsible for managing a portfolio of properties that require regular repairs and maintenance, along with gas servicing to ensure safety, compliance, and efficiency to Council properties. The Council have published a Prior Information Notice and subsequent associated documents under the current Public Contract Regulations 2015. However, the subsequent formal procurement will look to commence from the end of May 2025/early June 2025, at which point the forthcoming Procurement Act 2023 will have come into force legally. The Council's further options appraisal will assess market capacity, capability, and interest in delivering the required services under 4 lots, the current proposed structure of which is as follows. The options appraisal will place a particular focus on the structure of Lots 2 and 4 below - o Lot 1 - Repairs and Maintenance On-Island (Lot1A) and Repairs and Maintenance Off-Island (Lot 1B) (this is one lot with two separate contract awards to different suppliers) - estimated annual value from ?14M to ?18M per supplier, total value both suppliers of around ?36M o Lot 2 - Repairs and Maintenance Corporate Assets - estimated annual value from ?400k to ?600k o Lot 3 - Gas Servicing and Repair - estimated annual value from ?4M to ?5M o Lot 4 - Fire Safety Compliance Services - estimated annual value from ?500k to ?1M The income figures included on the lots above are based on current known anticipated demands. To assist interested suppliers in understanding the proposed lotting options, the Council will be running a Microsoft Teams event on Wednesday 5th March 2025 at 15:00. For full details to register for the event see section 11 - SMT Events, Agenda and Expressing interest of the SMT Briefing document. Suppliers are subsequently requested to complete the online Survey Monkey questionnaire. Suppliers are encouraged but not obliged to complete the survey. Completing the survey will help the Council to structure the lots and scope of service to allow the optimal means for suppliers, including SMEs, to participate in the subsequent procurement The Council are requesting the survey is completed by Wednesday 19th March 2025 by 12:00, any responses after this deadline may not be considered in the soft market testing report. The Council are intending to run the SMT and the subsequent envisaged tender process under the fo... Additional information: Portsmouth City Council is currently in the process of engaging with suppliers for Soft Market Testing for the following project - Housing, Neighbourhood and Building Services - Repairs & Maintenance, Gas Servicing & Repair and Fire Safety Compliance Services Delivery Lotting Options Appraisal 2025 The full details and ability to access the Soft Market Testing pack will be via our e-sourcing system Intend. This filepath will take you to the relevant area of Intend, https://in-tendhost.co.uk/portsmouthcc/aspx/Tenders/Current Once on the page you can either scroll down or use the search function to find the relevant project. Should you have any problems with the above link, please contact us on 023 9268 8235 or email: procurement@portsmouthcc.gov.uk Is a Recurrent Procurement Type? : No

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-97b880f8-517b-4d1a-b252-f1ef513e60da
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/994a966b-ce24-4935-9dee-0da7869aeedb
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Market Engagement Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50000000 - Repair and maintenance services

Notice Value(s)

Tender Value
£500,000,000 £100M-£1B
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Feb 20251 years ago
Submission Deadline
Not specified
Future Notice Date
21 May 2025Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planning
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
PORTSMOUTH CITY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMPSHIRE
Postcode
PO1 2BJ
Post Town
Portsmouth
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ3 Hampshire and Isle of Wight
Small Region (ITL 3)
TLJ31 Portsmouth
Delivery Location
TLJ South East (England)
Local Authority
Portsmouth
Electoral Ward
Charles Dickens
Westminster Constituency
Portsmouth South

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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