Tender

HVAC System Maintenance

CHP

This public procurement record has 1 release in its history.

Tender

14 Oct 2024 at 09:58

Tender Notice
Summary of the contracting process

CHP, based in Chelmsford, Essex, is seeking an experienced and qualified supplier to provide maintenance services for their HVAC system, including an air source heat pump for hot water. The procurement, titled "HVAC System Maintenance," falls under the industry category of repair and maintenance services of electrical and mechanical building installations. The project is currently in the tender stage with an open procurement method and covers a service duration from 3rd February 2025 to 2nd February 2028. Interested suppliers must submit their documents by 14th November 2024. The budget for this procurement is £60,000.

This tender presents a lucrative opportunity for businesses specialising in HVAC maintenance, especially small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprises (VCSEs). The contract involves regular servicing, preventative maintenance, and reactive repairs, which can provide consistent business over the contract's three-year term. Companies with expertise in HVAC systems and a proven track record in maintenance services will find this tender aligns well with their capabilities, facilitating potential business growth through a partnership with CHP.

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Notice Information

Notice Title

HVAC System Maintenance

Notice Description

CHP wishes to commission an experienced and appropriately qualified organisation (the Supplier) to provide servicing and maintenance services to our main office heating, ventilation and air conditioning (HVAC) system in Chelmsford, Essex. The HVAC system also includes an air source heat pump for hot water. The Supplier shall perform planned and preventative maintenance and servicing to CHP's HVAC system at a frequency of two services per year at six monthly intervals, identifying current or potential issues and then carry out any necessary repairs to ensure the systems continue to operate effectively. The Supplier shall also provide a reactive maintenance service, within pre-set timeframes, to attend, diagnose and rectify when the system fails to operate effectively or breaks down completely. While replacement of select plant when deemed necessary shall be within the scope of this contract, a full replacement of the entire HVAC system is considered as outside the scope of this contract. It is CHP's intention to appoint one Supplier to deliver the services. Additional information: Completed documents must be submitted via the ProContract e-tendering portal. You can access the tender pack on the ProContract portal: https://procontract.due-north.com/Advert/Index?advertId=f7a37294-0d8a-ef11-8130-005056b64545 The project reference is DN747308 If your organisation is not registered on ProContract click on the following link https://procontract.due-north.com/register, and complete the free registration process.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-98196e40-b723-4da7-88f3-467d9f2b3480
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/ec31023a-5072-47b4-aae3-84565d3df30a
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure (above threshold)
Tender Suitability
SME, VCSE
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50710000 - Repair and maintenance services of electrical and mechanical building installations

Notice Value(s)

Tender Value
£60,000 Under £100K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
14 Oct 20241 years ago
Submission Deadline
14 Nov 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
3 Feb 2025 - 2 Feb 2028 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Not Specified
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
CHP
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CHELMSFORD
Postcode
CM2 5LB
Post Town
Chelmsford
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH36 Heart of Essex
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Chelmsford
Electoral Ward
Chelmer Village and Beaulieu Park
Westminster Constituency
Chelmsford

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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