Award

Educational Visits Service

LINCOLNSHIRE COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

23 Aug 2019 at 14:24

Award Notice
Tender

17 Jun 2019 at 10:06

Tender Notice
Summary of the contracting process

Lincolnshire County Council is seeking a supplier for the "Educational Visits Service," aimed at enhancing the management of educational visits for up to 400 schools in Lincolnshire. This opportunity, categorized under training services, is currently in the award stage, with the contract to commence on 1st September 2019 and running until 31st August 2023. The procurement process followed an open procedure, with a total contract value of £120,000, and a minimum contract value of £60,000. The tender period closed on 4th July 2019.

This contract presents an opportunity for businesses specialised in developing online educational solutions, particularly those offering secure hosted services with 24/7 access. Firms equipped to provide diverse support and recommendations related to educational visits, including risk assessment and compliance advice, would be well-suited to compete. Suppliers that cater to educational institutions or have experience in the public sector, especially SMEs and voluntary community organisations, are encouraged to explore this opportunity.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Start Free Trial Book a Demo
All Features Pricing

Notice Information

Notice Title

Educational Visits Service

Notice Description

incolnshire County Council ("The Council") requires the supply of a high quality, fully hosted online Commercial Off-The-Shelf (COTS) solution to deliver the Educational Visits Service.The Service shall enable up to 400 schools in Lincolnshire annually to plan, co-ordinate, approve and manage educational visits, sports fixtures and a range of extra-curricular activities. As the employer for community, voluntary controlled and maintained schools, the Council has a statutory duty to ensure, as far as reasonably practicable, the health and safety of children and young people in school and whilst undertaking Learning Outside the Classroom (LOtC) and off-site educational visits/activities led by the schools. The Educational Visits Service shall therefore undertake the statutory responsibilities on behalf of the Customer which includes two directly interrelated and complementary elements: (i) A Secure online, fully hosted system for the planning, co-ordination and management of educational visits by schools (accessible 24hours / 7day per week / 52 weeks per year) (ii) Provision of wraparound support, advice guidance and recommendations service for Service Users to be accessible 5 days per week/ 52 week per year that shall include as a minimum; * providing advice, guidance and approval for higher risk activities in relation to educational visits, off-site activities and Learning Outside the Contract (LOtC), planned by Lincolnshire schools for which the Customer is the employer. * providing advice, guidance and recommendations to other Lincolnshire schools, academies and educational settings, where the Customer is not the employer, who choose to use the Service. The Contract opportunity will replace the existing service in Lincolnshire from the start of the 2019-20 Academic Year in Lincolnshire. For the avoidance of doubt this means the Service shall therefore commence 1st September 2019.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-99079614-8a6e-40ac-b98c-62c096026c31
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/abec25b1-dc70-4134-a617-8644ee17bfe1
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME, VCSE
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

80 - Education and training services

CPV Codes

80100000 - Primary education services

80200000 - Secondary education services

80500000 - Training services

Notice Value(s)

Tender Value
£120,000 £100K-£500K
Lots Value
Not specified
Awards Value
£99,996 Under £100K
Contracts Value
Not specified

Notice Dates

Publication Date
23 Aug 20196 years ago
Submission Deadline
4 Jul 2019Expired
Future Notice Date
Not specified
Award Date
7 Aug 20196 years ago
Contract Period
31 Aug 2019 - 31 Aug 2021 2-3 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
LINCOLNSHIRE COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LINCOLN
Postcode
LN1 1YL
Post Town
Lincoln
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF3 Lincolnshire
Small Region (ITL 3)
TLF30 Lincolnshire CC
Delivery Location
TLF East Midlands (England)
Local Authority
Lincoln
Electoral Ward
Carholme
Westminster Constituency
Lincoln

Supplier Information

Number of Suppliers
1
Supplier Name

SOLAR - NOTTINGHAM CITY COUNCIL

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-b5fd17-99079614-8a6e-40ac-b98c-62c096026c31-2019-08-23T15:24:30+01:00",
    "date": "2019-08-23T15:24:30+01:00",
    "ocid": "ocds-b5fd17-99079614-8a6e-40ac-b98c-62c096026c31",
    "language": "en",
    "initiationType": "tender",
    "tender": {
        "id": "LINCOLN001-DN415781-14266799",
        "title": "Educational Visits Service",
        "description": "incolnshire County Council (\"The Council\") requires the supply of a high quality, fully hosted online Commercial Off-The-Shelf (COTS) solution to deliver the Educational Visits Service.The Service shall enable up to 400 schools in Lincolnshire annually to plan, co-ordinate, approve and manage educational visits, sports fixtures and a range of extra-curricular activities. As the employer for community, voluntary controlled and maintained schools, the Council has a statutory duty to ensure, as far as reasonably practicable, the health and safety of children and young people in school and whilst undertaking Learning Outside the Classroom (LOtC) and off-site educational visits/activities led by the schools. The Educational Visits Service shall therefore undertake the statutory responsibilities on behalf of the Customer which includes two directly interrelated and complementary elements: (i) A Secure online, fully hosted system for the planning, co-ordination and management of educational visits by schools (accessible 24hours / 7day per week / 52 weeks per year) (ii) Provision of wraparound support, advice guidance and recommendations service for Service Users to be accessible 5 days per week/ 52 week per year that shall include as a minimum; * providing advice, guidance and approval for higher risk activities in relation to educational visits, off-site activities and Learning Outside the Contract (LOtC), planned by Lincolnshire schools for which the Customer is the employer. * providing advice, guidance and recommendations to other Lincolnshire schools, academies and educational settings, where the Customer is not the employer, who choose to use the Service. The Contract opportunity will replace the existing service in Lincolnshire from the start of the 2019-20 Academic Year in Lincolnshire. For the avoidance of doubt this means the Service shall therefore commence 1st September 2019.",
        "datePublished": "2019-06-17T11:06:57+01:00",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "80500000",
            "description": "Training services"
        },
        "additionalClassifications": [
            {
                "scheme": "CPV",
                "id": "80100000",
                "description": "Primary education services"
            },
            {
                "scheme": "CPV",
                "id": "80200000",
                "description": "Secondary education services"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    },
                    {
                        "region": "East Midlands",
                        "countryName": "United Kingdom"
                    }
                ]
            }
        ],
        "minValue": {
            "amount": 60000,
            "currency": "GBP"
        },
        "value": {
            "amount": 120000,
            "currency": "GBP"
        },
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2019-07-04T23:59:59+01:00"
        },
        "contractPeriod": {
            "startDate": "2019-09-01T00:00:00+01:00",
            "endDate": "2023-08-31T23:59:59+01:00"
        },
        "suitability": {
            "sme": true,
            "vcse": true
        },
        "mainProcurementCategory": "services",
        "documents": [
            {
                "id": "1",
                "documentType": "tenderNotice",
                "description": "Opportunity notice on Contracts Finder",
                "url": "https://www.contractsfinder.service.gov.uk/Notice/6c684be0-0288-45e5-9a4f-c8e234b995f2",
                "datePublished": "2019-06-17T11:06:57+01:00",
                "format": "text/html",
                "language": "en"
            }
        ],
        "procurementMethod": "open"
    },
    "parties": [
        {
            "id": "GB-CFS-51197",
            "name": "Lincolnshire County Council",
            "identifier": {
                "legalName": "Lincolnshire County Council"
            },
            "address": {
                "streetAddress": "County Offices, Newland",
                "locality": "Lincoln",
                "postalCode": "LN1 1YL",
                "countryName": "England"
            },
            "contactPoint": {
                "name": "Stefanie Stubbs",
                "email": "stefanie.stubbs@lincolnshire.gov.uk",
                "telephone": "+44 1522552851"
            },
            "details": {
                "url": "https://www.lincolnshire.gov.uk"
            },
            "roles": [
                "buyer"
            ]
        },
        {
            "id": "GB-CFS-124436",
            "name": "SOLAR - Nottingham City Council",
            "identifier": {
                "legalName": "SOLAR - Nottingham City Council"
            },
            "address": {
                "streetAddress": "NG1 5AQ"
            },
            "details": {
                "scale": "large",
                "vcse": false
            },
            "roles": [
                "supplier"
            ]
        }
    ],
    "buyer": {
        "id": "GB-CFS-51197",
        "name": "Lincolnshire County Council"
    },
    "awards": [
        {
            "id": "ocds-b5fd17-99079614-8a6e-40ac-b98c-62c096026c31-1",
            "status": "active",
            "date": "2019-08-08T00:00:00+01:00",
            "datePublished": "2019-08-23T15:24:30+01:00",
            "value": {
                "amount": 99996,
                "currency": "GBP"
            },
            "suppliers": [
                {
                    "id": "GB-CFS-124436",
                    "name": "SOLAR - Nottingham City Council"
                }
            ],
            "contractPeriod": {
                "startDate": "2019-09-01T00:00:00+01:00",
                "endDate": "2021-08-31T23:59:59+01:00"
            },
            "documents": [
                {
                    "id": "1",
                    "documentType": "awardNotice",
                    "description": "Awarded contract notice on Contracts Finder",
                    "url": "https://www.contractsfinder.service.gov.uk/Notice/abec25b1-dc70-4134-a617-8644ee17bfe1",
                    "datePublished": "2019-08-23T15:24:30+01:00",
                    "format": "text/html",
                    "language": "en"
                }
            ]
        }
    ]
}