Award

Hertford Regional College - Tender for Cleaning Services

THE LITMUS PARTNERSHIP LTD

This public procurement record has 2 releases in its history.

Award

14 Nov 2019 at 13:30

Award Notice
Tender

20 Feb 2019 at 12:53

Tender Notice
Summary of the contracting process

The Hertford Regional College is undertaking a tender process for cleaning services across its two campuses located in Ware (SG12 9JF) and Broxbourne (EN10 6AE). This procurement is being managed by The Litmus Partnership Ltd, with a contract duration of three years starting from 1st August 2019 until 31st July 2022, and an option for a two-year extension. The tender method employed is selective, under the restricted procedure above threshold, and interested suppliers were required to submit their Selection Questionnaire by 22nd March 2019. The total value of the contract is approximately £1.5 million, allowing for innovation and high standards in cleaning services that ensure a conducive environment for both students and staff.

This tender presents significant opportunities for small and medium-sized enterprises (SMEs) within the cleaning sector. Companies with experience in delivering high-quality cleaning services, particularly those familiar with educational environments and capable of introducing innovative cleaning solutions, would be well-suited to compete. Suppliers that can meet the British Institute of Cleaning Science (BICSc) standards and are proactive in contract management could leverage this opportunity to enhance their business profile and potentially secure long-term contracts within the education sector.

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Notice Information

Notice Title

Hertford Regional College - Tender for Cleaning Services

Notice Description

The successful supplier will be required to provide cleaning services at Hertford Regional College, a vibrant further education college with ambitious targets operating across 2 campuses. We provide further education and higher education learning to students mainly between 16 and 19 but also other leaning courses to all ages. We have 2 main campuses in Ware SG12 9JF and Broxbourne EN10 6AE and both sites were redeveloped in 2009 with new state of the art buildings with specific areas on each site designed to suit the teaching needs. Tender Information: The tender project is seeking to appoint a supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the college facilities. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff. The basis and rationale that the client requires the successful supplier to operate to at all times, is being able to provide premises that are fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification. The contract being tendered is for three years in duration from 1.8.2019 until 31.7.2022 with the option to extend upon agreement with the Client for a further 2-year period. The contract will be fixed price in nature, with the supplier invoicing the client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful supplier will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. The client will require the sum of 5 200 GBP to be added to your bidding model to cover the cost of running this tender. This cost will be paid in full by the successful Supplier to the client upon contract award and will be recovered by the successful supplier via charging this in as part of the 3-year contract cost. Further information is provided in the SQ Document. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/hertford_regional_college The closing date for receipt of the Selection Questionnaire is 22.3.2019 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-99881e58-cb1c-471c-81f5-d131cf904c62
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/cee56c1e-5298-4803-a5fa-da07fc674750
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure (above threshold)
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

90 - Sewage, refuse, cleaning and environmental services

CPV Codes

90911200 - Building-cleaning services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
£1,560,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Nov 20196 years ago
Submission Deadline
22 Mar 2019Expired
Future Notice Date
Not specified
Award Date
21 Jul 20196 years ago
Contract Period
31 Jul 2019 - 31 Jul 2024 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARE
Postcode
SG12 9JF
Post Town
Stevenage
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH26 North and East Hertfordshire
Delivery Location
Not specified
Local Authority
East Hertfordshire
Electoral Ward
Ware Priory
Westminster Constituency
Hertford and Stortford

Supplier Information

Number of Suppliers
1
Supplier Name

CLEANTEC SERVICES

Further Information

Notice Documents

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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