Award

Sharnbrook Academy Federation ~ Tender for Catering Services.

THE LITMUS PARTNERSHIP LTD

This public procurement record has 3 releases in its history.

Award

14 Aug 2017 at 13:13

Award Notice
TenderAmendment

15 Feb 2017 at 16:56

Tender Notice
Tender

30 Jan 2017 at 10:31

Tender Notice
Summary of the contracting process

The Sharnbrook Academy Federation is currently in the Award stage of a tender for catering services, having published the awarded contract notice on 24th May 2017. This contract is valued at £4,790,000 and will commence on 1st August 2017, with a duration of five years, subject to satisfactory performance. The procurement is classified within the School Catering Services category and is located in rural North Bedfordshire, covering five schools: Sharnbrook Upper School, Harrold Priory School, Lincroft School, Great Ouse Primary Academy, and Oakley Lower School. Interested suppliers had until 24th February 2017 to submit their Selection Questionnaire, as managed by The Litmus Partnership Ltd, the buying organisation responsible for this tender.

This procurement opportunity offers significant potential for business growth, particularly for companies specialising in school catering and related services. Businesses that can provide comprehensive catering solutions including breakfast, lunch, and hospitality services across multiple educational facilities would be well-positioned to compete in this tender. Additionally, the opportunity for involvement in potential expansion discussions with other academies may attract larger firms that can ensure high standards and cater to the evolving needs of the Federation's expanding student population.

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Notice Information

Notice Title

Sharnbrook Academy Federation ~ Tender for Catering Services.

Notice Description

The successful Supplier will be required to provide catering services for the Sharnbrook Academy Federation (the Client) at the following schools: - Sharnbrook Upper School; - Harrold Priory School; - Lincroft School; - Great Ouse Primary Academy; - Oakley Lower School. Sharnbrook Academy Federation (SAF) is a Multi-Academy Trust (MAT) based in rural North Bedfordshire. Formed in 2011 by the Federation of three schools; Sharnbrook Upper School, Lincroft Middle school and Harrold Middle school. In 2013, an additional school Margaret Beaufort Middle school joined the Federation. Recently, two more schools, Harrold Lower and Oakley Lower School joined in November 2016. The 6 schools between them serve an age range from Reception through to 18 years, some 3 200 students. The contract being tendered will be awarded on a 3 + 2 years basis, subject to satisfactory performance and reviews. The end date is timed to coincide with the end of other outsourced services. The contract will run from 1.8.2017. Due to the change to age ranges, the following is expected to occur: Sharnbrook will operate as an 11 to 18 school and will for 1 year increase its number on roll to 2 200 before falling back to around 1 950. Lincroft will become a secondary school, ages 11-16 and will increase in size in increments of 200 until a capacity of around 1 000 is reached. Harrold Priory will close with the Lower school expanding to become a single form of entry primary school for age 4-11 years of around 200 children. There will be a period of 1 year from September 2017 when the number on roll will be 300. Margaret Beaufort School will close and as a result does not form part of this tender. A new build Primary school, Great Ouse will open in Bedford. In the background, there are ongoing discussions with other academies with the intention of forming a larger group. The successful contractor will be given the opportunity to be involved in this expansion. Contract: The contract being tendered will be awarded on a 3 + 2 years basis, subject to satisfactory performance and reviews. The end date is timed to coincide with the end of other outsourced services. The contract will run from 1.8.2017. The intention is that the contractor will carry out the 2017 summer clean ready for the start of the new school year. The school year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that each School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all catering services, including vending, within the schools, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free School Meals, nursery meals and hospitality will be charged based on consumption and at net food cost. (Further information is available in the procurement documents. Additional information: Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/sharnbrook_academy_federation The closing date for receipt of the Selection Questionnaire is 24.2.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time. It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9a35bb31-aa51-41e1-a0d4-5ce11ffd3d66
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/78f26e15-d938-4a87-9f5a-a59a1561dbcd
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
SME
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£3,300,000 £1M-£10M
Lots Value
Not specified
Awards Value
£4,790,000 £1M-£10M
Contracts Value
Not specified

Notice Dates

Publication Date
14 Aug 20178 years ago
Submission Deadline
24 Feb 2017Expired
Future Notice Date
Not specified
Award Date
23 May 20178 years ago
Contract Period
31 Jul 2017 - 31 Jul 2022 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE LITMUS PARTNERSHIP LTD
Contact Name
The Litmus Partnership
Contact Email
pqq@litmuspartnership.co.uk
Contact Phone
Not specified

Buyer Location

Locality
SHARNBROOK
Postcode
MK44 1JL
Post Town
Milton Keynes
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH2 Bedfordshire and Hertfordshire
Small Region (ITL 3)
TLH24 Bedford
Delivery Location
Not specified
Local Authority
Bedford
Electoral Ward
Sharnbrook
Westminster Constituency
North Bedfordshire

Supplier Information

Number of Suppliers
1
Supplier Name

COMPASS CONTRACT SERVICES (UK) LIMITED TRADING AS CHARTWELLS

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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