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Patient Pass Referral system

Leeds Teaching Hospitals NHS Trust

This public procurement record has 1 release in its history.

Award

03 Aug 2026 at 12:24

Award Notice
Summary of the contracting process

The Leeds Teaching Hospitals NHS Trust procured a patient referral software system, described as a Patient Pass Referral system. The system is intended to support referrals across different departments within the Trust, providing an information-system solution rather than physical goods or construction works. Delivery is associated with the Trust’s site on Beckett Street in Leeds, West Yorkshire. The procurement is categorised as goods because it concerns a software package and information system. The requirement is relevant to suppliers developing, configuring, implementing or supporting digital referral platforms for NHS or other healthcare environments, particularly systems that enable information to move between departments and support coordinated patient pathways. The named buyer is The Leeds Teaching Hospitals NHS Trust.

This procurement has been awarded and the tender is complete. The Trust used a selective procedure as a call-off from a framework agreement. The tender submission deadline was 23 June 2026 at 12 noon. The contract was awarded to Patient Pass Limited on 15 July 2026 for £390,000. The contract runs from 23 July 2026 to 22 July 2029. The award is active and follows the same three-year period. The requirement was evaluated through the framework call-off route, with the procurement covering one patient referral software system for the Trust. The opportunity was identified as suitable for small and medium-sized enterprises and voluntary, community or social enterprises. No separate lots or additional awardees are recorded.

This award demonstrates demand from a major NHS trust for a patient referral platform operating across multiple departments. Suppliers competing for comparable future healthcare technology work would need a reliable software product, the ability to configure it to departmental referral processes, and practical experience of integrating workflows across an organisation. Credibility would also depend on demonstrating secure handling of patient-related information, dependable system performance, user support and implementation capability in a healthcare setting. Experience working with NHS trusts or similarly regulated organisations would strengthen a competitor’s position, as would evidence of managing adoption by clinical and administrative users. Smaller technology businesses and social enterprises were considered suitable, indicating that scale alone was not the defining requirement.

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Notice Information

Notice Title

Patient Pass Referral system

Notice Description

This is a referral system across different departments in the Trust

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9bdbcd8c-6198-4e77-abc9-5e949708feb6
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/025c7cb7-2651-45af-859e-79a3a42b65a0
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Selective
Procurement Method Details
Call-off from a framework agreement
Tender Suitability
SME, VCSE
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£390,000 £100K-£500K
Lots Value
Not specified
Awards Value
£390,000 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
3 Aug 20262 months ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
15 Jul 20262 months ago
Contract Period
23 Jul 2026 - 22 Jul 2029 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Leeds Teaching Hospitals NHS Trust
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LEEDS
Postcode
LS9 7TF
Postcode Area
Leeds
Country
England
Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE4 West Yorkshire
Small Region (ITL 3)
TLE42 Leeds
Delivery Location
Not specified
Local Authority
Leeds
Electoral Ward
Gipton & Harehills
Westminster Constituency
Leeds East

Supplier Information

Number of Suppliers
1
Supplier Name

PATIENT PASS LIMITED

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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