Award

Printing of Election and Electoral Registration Materials

DORSET COUNTY COUNCIL

This public procurement record has 2 releases in its history.

Award

05 Mar 2019 at 10:14

Award Notice
Tender

21 Nov 2018 at 15:56

Tender Notice
Summary of the contracting process

Dorset County Council has awarded a contract for the printing of election and electoral registration materials. The contract, valued at £492,070, covers a range of essential election-related printing services, including ballot papers, postal vote packs, and poll cards, to meet the needs of upcoming elections over a three-year period, starting from 1 March 2019 to 28 February 2022. The procurement was conducted through an open procedure, with the tender period having closed on 27 December 2018. The location for delivery is within the South West region of the United Kingdom, making this opportunity relevant for local providers.

This tender presents a significant opportunity for businesses specialising in printing services, particularly small and medium-sized enterprises (SMEs) with a proven track record in electoral printing. Companies that can effectively demonstrate their ability to meet legislative requirements and performance standards set by the Electoral Commission are well-suited for this contract. Furthermore, as the contract encompasses a variety of election-related materials, businesses offering diverse printing capabilities will stand a competitive advantage in securing future electoral contracts or similar opportunities.

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Notice Information

Notice Title

Printing of Election and Electoral Registration Materials

Notice Description

Printing services are required to meet the needs of the Council in respect of (1) its delivery of all elections, (2) the Annual Electoral Registration Canvass and ongoing electoral registration work. The Council intends to establish an agreement for 3 years for the election and electoral registration printing materials as follows- * Ballot papers and Corresponding Numbers Lists (CNLs) * Postal vote ballot packs * Poll cards * Large print ballot papers * Grass skirts * Canvass Household Enquiry Forms (HEFs) * Invitations to Register (ITRs) * Household Notification Letters (HNLs) * Annual Postal Vote Personal Identifier (PI) Refresh letters This shall include but is not limited to providing a full print and design service delivering poll cards, ballot papers, postal vote packs and relevant electoral registration forms. Scheduled elections for the next three years: - * May 2019 - Dorset Council and all 163 parish and town councils within the Dorset area * May 2020 - Police and Crime Commissioner election The Contract will cover the elections listed above, and any unscheduled by-elections, referenda or poll that may arise. Contractors submitting a tender will be expected to demonstrate a successful track record in supplying electoral printing. They must fulfil all legislative requirements and must be able to meet the required deadlines and any performance standards set by the Electoral Commission.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-b5fd17-9d047cfe-16bd-4122-a288-8156350e504a
Publication Source
Contracts Finder
Latest Notice
https://www.contractsfinder.service.gov.uk/Notice/4f3ef3b7-2877-40e0-a899-d245d1ebfb6d
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
SME
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

22 - Printed matter and related products

CPV Codes

22000000 - Printed matter and related products

Notice Value(s)

Tender Value
£492,070 £100K-£500K
Lots Value
Not specified
Awards Value
£492,070 £100K-£500K
Contracts Value
Not specified

Notice Dates

Publication Date
5 Mar 20196 years ago
Submission Deadline
27 Dec 2018Expired
Future Notice Date
Not specified
Award Date
26 Feb 20196 years ago
Contract Period
1 Mar 2019 - 28 Feb 2022 3-4 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
DORSET COUNTY COUNCIL
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
DORCHESTER
Postcode
DT1 1XJ
Post Town
Dorchester
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK6 North Somerset, Somerset and Dorset
Small Region (ITL 3)
TLK64 Dorset
Delivery Location
TLK South West (England)
Local Authority
Dorset
Electoral Ward
Dorchester West
Westminster Constituency
West Dorset

Supplier Information

Number of Suppliers
1
Supplier Name

ELECTORAL REFORM SERVICES

Further Information

Notice Documents

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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